Job Description: Administrative & HR Assistant (Maternity Cover) 12 month Fixed Term contract
Location: Hybrid/Head Office
Responsible to: The post holder will be responsible to the HR Lead and Directors.
Duties and Responsibilities:
Admin:
1. Use a range of software, including the G Suite and internal databases to ensure the efficient running of the business
2. Answering the phones and communicating messages including managing the info mailbox
3. Supporting with any event planning
4. Assisting with any general tech support for associates including liaising with tech providers
5. Updating and formatting company documents including handbooks
6. Place stationery orders for the office and ensure all equipment in the office is maintained
7. Place Ocado grocery orders for the office and put all shopping away
8. Liaise with the landlord for any office maintenance issues
9. Sort all incoming and outgoing post, arrange couriers as and when required, taking post to the post office.
10. Be the first point of contact for associate equipment enquiries
11. Ensure the general upkeep and tidiness of the office i.e. watering the plants, sorting cupboards etc
HR:
1. Ordering and posting resources (first aid kits, ID badges, phones and other tech equipment) to associates, including starters. Manage leaver equipment and reallocation of equipment
2. Assist HR coordinator with onboarding checks (DBS, referencing, ID Documents & car documents), chasing associates for documentation required
3. Assist with DBS update checks, yearly
4. Manage all mandatory induction training (CPI & First Aid), including INSET
5. Assist with any HR projects as necessary
This is a 12 month maternity cover starting on the 22nd of April, 2025.
Interviews will take place at our Head Office on weeks commencing 3rd and 10th of March.
Job Type: Full-time
Pay: £23,809.00-£24,800.00 per year
Benefits:
* Company events
* Company pension
* Free parking
* On-site parking
* Referral programme
* Work from home
Schedule:
* 8 hour shift
* Day shift
* Monday to Friday
* No weekends
Experience:
* Administrative: 2 years (required)
Work Location: Hybrid remote in Staplefield, RH17 6ET
Application deadline: 28/02/2025
Expected start date: 22/04/2025
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