Job overview
We have an exciting opportunity to work in a pivotal role of Executive Assistant to the Chief Executive and Chair.
The successful candidate will be working as part of a small team and will have highly developed organisation skills and excel working in a fast-paced environment with shifting priorities. They will have experience in working in a politically sensitive area, using their tact and discretion in managing meeting requests, emails and correspondence.
As an experienced Executive Assistant you will work as part of the team providing support to our Executive Directors in a fast paced environment, working with a high degree of discretion and initiative, dealing with highly complex and confidential material, using excellent organisational and prioritisation skills, tact and versatility to maintain an excellent service.
The post holder will need to be highly organised and efficient, able to multi-task and use their initiative to manage and prioritise a wide range of tasks and responsibilities.
Ideally you will have experience of working in a large complex organisation as at a similar level.
Main duties of the job
To provide an expert executive assistant service to our Chief Executive and Chair, providing a vital reputational and representational visibility at all levels to people both internally and externally.
In this role you will play a pivotal role in supporting Greater Manchester Mental Health NHS Foundation Trust's Chief Executive, providing Executive Assistant support.
Your responsibilities will include:
1. Managing a complex and very busy diary for the Chief Executive, including arranging meetings, travel and venue booking.
2. Managing the Chief Executive's in-box, using tact, discretion, and diplomacy to ensure that correspondence is handled appropriately.
3. Ensuring that crucial stakeholders are kept appraised of latest developments, to support decision making and planning.
4. Collating and distributing complex information/statistics, using sound judgement and good drafting skills.
5. Support the Chief Executive in their attendance at conferences meetings and other events.
6. Providing an extensive Executive Assistant Service to the Chief Executive and the Chair.
7. Collaborating with a range of internal and external stakeholders to organise meetings.
8. Co-ordinating arrangements for meetings and events as well as preparing correspondence, reports and presentations and producing minutes
9. Supporting with drafting materials such as articles for communications and engagement.
Working for our organisation
Greater Manchester Mental Health (GMMH) Foundation Trust employs over 7000 members of staff, who deliver services from more than 160 locations.
We provide inpatient and community-based mental health care for people living in Bolton, the city of Manchester, Salford, Trafford and the borough of Wigan, and a wide range of specialist mental health and substance misuse services across Greater Manchester, the north west of England and beyond.
Greater Manchester is one of the world's most innovative, original and exciting places to live and work. From the beauty of the surrounding countryside to the heart of the vibrant inner city with great shopping, entertainment and dining options.
Wherever you go you will experience a great northern welcome with people famed for their warmth, humour and generosity.
Our people enjoy their work, have opportunities to learn and develop their skills and are encouraged to generate new ideas that improve care for our service users.
Detailed job description and main responsibilities
Further information about the Trust and this role can be found on the Job Description and Person Specification document attached.
Staff benefits
10. 27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10 years
11. Excellent pension
12. Cycle to work scheme
13. Salary sacrifice car scheme
14. Wellbeing programme
Person specification
Qualifications
Essential criteria
15. NVQ Level 3 Business Administration or equivalent experience
Experience
Essential criteria
16. •To coordinate a range of administrative and secretarial tasks for the Executive Directors and other colleagues, this will include responding to emails and as well as complex diary management. Organising meetings including workshops and conferences ensuring necessary venues and facilities are booked together with any travel and accommodation requirements. •Handle telephone and visitor enquiries from internal and external stakeholders on behalf of the Executive team, ensuring that all information is provided efficiently and courteously and in a manner that promotes the Trust’s reputation positively. •Proficiently utilise Microsoft Office applications Word, Excel and Powerpoint to produce reports, presentations, correspondence and other documents to a high standard. •Arrange meetings, organising diaries and distribute relevant information. This will include coordination of room bookings, diary management, preparation of agenda and papers, action planning and minute taking.
Applicants are encouraged to apply for posts at Greater Manchester Mental Health who have direct experience of mental health, learning disability or drug and alcohol services either as a service user or a carer.
The Trust is also committed to safeguarding children, young people and vulnerable adults and requires all staff and volunteers to share this commitment.
We are aspiring to ensure our workforce is representative of the diverse communities that we serve, and we are strongly committed to removing barriers to employment for candidates from under-represented groups, for example BAME, Disabled and LGBT+ communities. If you would like to have an informal chat about the recruitment process for this role or would value some additional support, we’d love to hear from you.
Sponsorship
We are proud to be an approved sponsor for the Skilled Worker visa. Applications from individuals who require sponsorship will be considered alongside all other applications. Please be aware that not all roles are eligible for sponsorship. You can review the list of eligible roles and salary requirements on the UK Government’s website – click .
If you are offered a role with us and you require sponsorship, we will check your eligibility in line with the information on the above website. Your offer of employment could be withdrawn if the role is not eligible for sponsorship, and you are not otherwise able to evidence your right to work in the UK.
Do you have experience outside the NHS?
We want to attract and retain people with diverse skills and experience, to deliver inclusive healthcare services to our communities.
We will consider relevant experience outside the NHS to calculate your salary on appointment.