Job summary We are looking for a professional and enthusiastic individual to join the busy Gynaecology Admin Team, assisting in providing admin support to our Consultants and Medical Secretaries. Please note we are not eligible to sponsor for this post Main duties of the job To provide audio typing and admin support within the Gynaecology department. General administrative duties to include: significant daily volumes of audio typing using EPRO, issuing and printing of clinical letters, filing of information into evolve, opening and distributing all post, using Etrack to print off clinic lists for typing and filing any correspondence within the event packs. About us We are dedicated to fostering diversity and inclusivity within our workforce and warmly welcome applications from individuals of all backgrounds, with a particular emphasis on encouraging those from disabled, Black, Asian and Minority Ethnic (BAME) communities, as well as candidates from our local area. As part of our commitment to supporting our employees we offer a range of benefits including: Generous annual leave entitlement starting at 27 days and increasing to 29 days after five years of service and 33 days after 10 years of service, in addition to the national Bank Holidays (pro-rata for part time staff); Membership of the NHS Pension Scheme: Flexible working opportunities; Enhanced hourly rates for unsociable hours e.g. night shifts, weekends, bank holidays; Opportunities for career development and training to help you progress in your role; Wellbeing support and activities to promote a healthy work environment; Access to our in-house physiotherapy service; On-site canteens offering subsidised meals; Subsidised staff parking (currently free); Free Stagecoach Bus Travel to and from work within Cambridgeshire and Peterborough We strive to create a supportive and inclusive workplace where employees feel valued and empowered to excel in their roles. Join us and become part of a team dedicated to making a positive difference in our community. Date posted 25 October 2024 Pay scheme Agenda for change Band Band 2 Salary £23,615 a year pa pro rata Contract Permanent Working pattern Full-time, Part-time Reference number 176-M-6679536 Job locations Hinchingbrooke Hospital Hinchingbrooke Park Road Huntingdon PE29 6NT Job description Job responsibilities Please see the attached job description and person specification for further information relating to this role. Job description Job responsibilities Please see the attached job description and person specification for further information relating to this role. Person Specification Education and Qualifications Essential Educated to GCSE level standard English Language at Grade A - C (or equivalent) Desirable RSA II typing or equivalent Audio typing qualification or recent relevant experience NVQ II Business Administration Experience Essential Experience of using MS Office, particularly MS Word and Outlook Demonstrate an ability to work with sensitive and confidential information Desirable Previous secretarial / administrative experience Experience of working in the NHS Experience of using hospital systems, for example PAS (Patient Administration System) Knowledge Essential Can demonstrate good standards of written and verbal communication, at all levels Demonstrate an understanding of customer care Knowledge/understanding of the Data Protection Act/Information Governance Desirable Understanding of Medical terminology Key Skills & Abilities Essential Competent use of MS packages Good Written and verbal communication Ability to adhere to policies and procedures Organisational skills, able to prioritise own workload, effective time management, use initiative and work to deadlines in an environment of competing pressures Able to demonstrate examples of effective team working as well as working independently Personal Qualities Essential Flexible and responsive to change Self-motivated and self-directed Ability to work under pressure and prioritise work to meet deadlines Ability to work with confidential and sensitive information Person Specification Education and Qualifications Essential Educated to GCSE level standard English Language at Grade A - C (or equivalent) Desirable RSA II typing or equivalent Audio typing qualification or recent relevant experience NVQ II Business Administration Experience Essential Experience of using MS Office, particularly MS Word and Outlook Demonstrate an ability to work with sensitive and confidential information Desirable Previous secretarial / administrative experience Experience of working in the NHS Experience of using hospital systems, for example PAS (Patient Administration System) Knowledge Essential Can demonstrate good standards of written and verbal communication, at all levels Demonstrate an understanding of customer care Knowledge/understanding of the Data Protection Act/Information Governance Desirable Understanding of Medical terminology Key Skills & Abilities Essential Competent use of MS packages Good Written and verbal communication Ability to adhere to policies and procedures Organisational skills, able to prioritise own workload, effective time management, use initiative and work to deadlines in an environment of competing pressures Able to demonstrate examples of effective team working as well as working independently Personal Qualities Essential Flexible and responsive to change Self-motivated and self-directed Ability to work under pressure and prioritise work to meet deadlines Ability to work with confidential and sensitive information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name North West Anglia NHS Foundation Trust Address Hinchingbrooke Hospital Hinchingbrooke Park Road Huntingdon PE29 6NT Employer's website https://www.nwangliaft.nhs.uk/ (Opens in a new tab)