Executive Assistant
Department: Medical Affairs
Location: Addlestone Surrey – 1-2 days in the office per week
Duration: Till June (Possible extension till September) Maternity Cover
Pay rate: £202.35 per day PAYE
Organisational Fit:
Reports to: Head HEOR
Peers: MA Admin/Exec Assistants (mainly Europe and US based), other functions’ Admin assistants, HEOR coordinator
Key Objectives:
The primary focus of this position is to effectively provide administrative support to the senior leaders (VP, Exec. Director, Sr Director) in designated Department. The Executive Assistant functions as the general ambassador and communication interface among designated Departments and external contacts. This position supports HEOR senior leaders and their teams as well as Medical Communications Senior Leader and their team. Responsibilities include calendar management; activities related to coordinating Leadership Team meetings; document and presentation production/editing; travel logistics; preparation for external meetings and luncheons; contracting & purchasing for departmental contracts, and expense reporting support (MyContract, MyBuy, Concur); onboarding new hires; and general filing. Collects, coordinates and maintains confidential and sensitive information regarding personnel and products.
Deliverables:
• Provides personal assistance and administrative support, incl. calendar management a...