Produce typed letters/reports for the ward on various issues relevant to the Serviceand distribute to others via IT systems, internal mail and the e-mail system, asappropriate. In line with Service requirements, prepare agenda and papers for various meetings; attend, take and transcribe the minutes and distribute in accordance with agreed timescales. Coordinate all ward round documentation across all disciplines, including maintenance of the membership lists via the relevant Clinical Information and e-mail systems. In line with Service requirements, produce typed documentation to support keyworkers. Distribute relevant documents to members of the clinical team. Ensure an adequate process for disposing of confidential clinical information/ documents. Responsibility of reporting, co-ordinating and tracking of maintenance requests. Maintain recording systems to support the monitoring of annual leave, sickness,and training of ward staff via the online roster system. In line with Service requirements, maintain manual and electronic patient and ward records. Maintain stationery and provisions stocks and order any other items required for the ward. Carry out general office duties, e.g., answer routine telephone enquiries, take/deal with messages, book appointments when required, photocopying. Carry out Cashier duties as per training provided and in accordance with TrustStanding Financial Instructions. Escort professional visitors within the sites, as required. Liaise with clinical and other administration staff providing information as required. Book interpreters via the appropriate booking system for service users as required. In accordance with Trust Information Governance and Caldicott guidance, receive andimpart information of a serious criminal nature to others who have a professional rightto know. Provide cover for colleagues as requested by the Administration Manager, including receptionduties. Contribute to general development initiatives and project work in line withService requirements. Ensure that work is conducted in accordance with Trust policies and proceduresand contribute to their development. Arrange appointments for professional visitors as and when required, coordinating allaspects of the visit, and liaising with security. Participate in the local induction process for new staff.