Job overview
This is a fixed term/secondment post until 30/04/2026 to cover maternity leave. If you are a Hywel Dda University Health Board employee and are applying for this post as a secondment, agreement for the secondment is needed from your current manager prior to application.
An exciting opportunity has arisen for a Medical Education Administrator to join the Medical Education Team at Glangwili General Hospital to support the Medical Education Manager, GP Programme Directors and GP Education Lead in the co-ordination and administration of the GP Training scheme and GP CPD programme.
The post holder will also provide general administrative and project support to undergraduate and postgraduate medical education.
This is a great opportunity for someone enthusiastic and motivated, who has great communication skills to develop their career. This post is offered on a temporary basis for 12 months, to cover maternity leave.
Main duties of the job
1. Being the first point of contact in dealing with all matters relating to the Carmarthenshire GP Training Scheme, including organising the weekly teaching programme and co-ordinating the teaching on a Tuesday afternoon.
2. Providing administrative support to the GP Programme Directors, GP Education Lead and the Medical Education Manager in the delivery of the Undergraduate and Postgraduate teaching programmes for students and doctors in training.
3. Providing day-to-day administrative and IT support for daily teaching programmes and other events being held in the Medical Education Centre ensuring teaching sessions are run smoothly.
4. The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
Working for our organisation
Hywel Dda University Health Board is the planner and provider of NHS healthcare services for people in Carmarthenshire, Ceredigion, Pembrokeshire and its bordering counties. Our 12,000 members of staff provide primary, community, in-hospital, mental health and learning disabilities services to almost 400,000 people across a quarter of the landmass of Wales. We do this in partnership with our three local authorities and public, private and third sector colleagues, including our volunteers.
Detailed job description and main responsibilities
You will be able to find a full job description and person specification attached within the supporting documents.
The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.
The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.
Interviews will be held on 28/02/2025.
Person specification
Qualifications and Knowledge
Essential criteria
* Educated to GCSE Standard (Maths and English Level C or above).
* Knowledge of a range of administrative and clerical procedures.
* NVQ Level 3 qualifications / A levels or equivalent experience.
Desirable criteria
* Educated to Diploma Level.
* ECDL.
* Knowledge of the Medical Education process within the Health service environment.
Experience
Essential criteria
* Experience of working in a busy office environment.
* Experience of organising events and/or projects.
* Experience of working with IT systems and databases e.g. Outlook, Excel, Word etc.
* Experience of priority setting.
Desirable criteria
* Experience of working in an educational environment.
* Experience of working in the NHS.
Other
Essential criteria
* Ability to travel between sites in a timely manner.
* Flexible approach to the needs of the service.
* Ability to facilitate and attend meetings outside of the normal working day.
Language Skills
Desirable criteria
* Welsh Speaker (Level 1).
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