An exciting opportunity has arisen for a Senior Secretary/Administrator to join the Planning and Performance Team (initially for 10 months, on a secondment or fixed-term basis to cover maternity leave) to support the delivery of HEIW's Education and Training Plan, IMTP, Continuity and Planning and other business as directed by the team. This is an exciting opportunity for the post-holder to deploy their administrative and organisational skills and experience within a forward-thinking and fast-paced team which contributes to the development of the Planning and Performance Team.
This post is a full-time post (1.0 FTE), 10-month secondment, flexible, with working days/hours to be agreed in line with operational need, substantive post arrangements and management agreement.
Main duties of the job
Job Summary:
The post holder will be required to provide high-level secretarial and administration support to the Planning and Performance directorate.
The post holder will be responsible for maintaining records both manually and on computer systems for the directorate.
The post holder must be able to manage multiple tasks simultaneously and organise workload effectively according to demands and priorities.
Provide secretarial and administration support for the Planning and Performance directorate and will have the ability to prioritise work and deal with competing demands and interruptions.
Provide high-level administrative support to assist with the planning or delivery of a programme/project to deliver strategic objectives.
Support, facilitate and monitor the progress of projects.
Identify risks and report to the programme/project manager.
About us
Health Education and Improvement Wales (HEIW) is the strategic workforce body for NHS Wales with statutory functions that include education and training, workforce planning, workforce development and transformation, leadership and succession planning, and careers. Our purpose is to develop a workforce that delivers excellent care to patients/service users and excellent population health. We are a Special Health Authority working closely with our partners; Social Care Wales, education providers, professional and regulatory bodies and Welsh Government.
HEIW's is committed to developing an internal culture of choice. Our Values reflect our thoughts, feelings and beliefs in how we will, and will not, behave and treat others:
1. Respect for All in every contact we have with others,
2. Ideas that Improve: Harnessing creativity and continuously innovating, evaluating and improving,
3. Together as a Team: Working with colleagues across NHS Wales and with partner organisations.
HEIW received the HPMA Award for Employee Engagement in 2019.
What you can expect:
1. a corporate induction and 90 day Welcome itinerary,
2. a meaningful values-based performance appraisal process,
3. the opportunity to impact upon health and social care services and the lives and wellbeing of the people of Wales.
Many of our colleagues and stakeholders have commented on the buzz and atmosphere we create by working together as "One HEIW Team". Do you want to join that team?
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Person Specification
Qualifications & Knowledge
* Level 3 qualification (e.g., A Levels, AS Levels, NVQ3) or equivalent demonstrable experience of administrative / Office skills and knowledge plus experience of a full range of duties working in an administrative / office environment
* Knowledge of specialist NHS/Organisational terminology
* Knowledge of a full range of duties working in an administrative / office environment
Experience
* Experience of working in an administrative / office environment
* Familiar and competent with Microsoft IT packages, especially Word, Excel, and PowerPoint
* Familiar and confident using email and searching the internet
* Experience of working in a multidisciplinary team
Skills & Attributes
* Excellent verbal and written communication skills
* Ability to work to meet deadlines
* Ability to prioritise
* Keyboard skills including touch typing or speed and accuracy
* Self-motivated and able to work without supervision
* Able to work as part of a team
* Good organisational skills
* Ability to speak Welsh
* Knowledge of Medical/Healthcare Terminology
Values
* Tenacious, driven, and enthusiastic to achieve goals and see things through
* Flexible approach to work to meet the needs of the business
* Responsive to change and using initiative to drive improvement
* Respectful and inclusive approach to all
* Willingness to work together as part of a highly performing team
Other
* Flexible approach to needs of the service
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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