Role: Executive Assistant (EA) Company: Fenchurch Legal Location: London Reports to: CEO Salary: Negotiable Overview We are seeking a proactive and highly organized Executive Assistant to support our Directors and broader team. This is a pivotal role that will ensure the smooth running of the business by managing administrative, operational, and HR-related tasks. The ideal candidate will have exceptional organizational skills, the ability to multitask, and a proactive approach to problem-solving. Key Responsibilities Executive Support Manage and coordinate the Directors’ diaries, including scheduling meetings, appointments, and travel arrangements. Prepare agendas, materials, and meeting notes, ensuring Directors are well-prepared. Act as a first point of contact for the Directors, handling correspondence and communication on their behalf. Team Support Provide administrative support to the wider team as needed, including scheduling team meetings, arranging travel, and managing calendars. Assist with document management, ensuring files are organized and accessible. Assist our marketing manager with key administrative tasks on Canva and other tools. Assist with our key project management tools such as Monday.com Office Management Oversee the day-to-day operations of the office, including managing supplies, coordinating with vendors, and maintaining a welcoming and professional environment. Handle incoming and outgoing correspondence, ensuring timely responses where needed. Human Resources Assist with HR-related tasks, including onboarding new team members, maintaining employee records, and organizing training sessions. Support with leave tracking. Coordinate and plan team events and staff engagement activities. Skills & Qualifications Proven experience as an Executive Assistant, Office Manager, or in a similar role. Exceptional organizational and time-management skills. Strong communication skills, both written and verbal. High level of discretion and professionalism when handling sensitive information. Proficiency in Microsoft Office Suite and other relevant software (e.g., Teams, Zoom, or similar tools). A proactive mindset with the ability to anticipate needs and act independently.