Sandwell & West Birmingham NHS Trust is a friendly, integrated healthcare provider focused on improving the life chances and health outcomes of our diverse population.
We have three strategic objectives:
1. People: To cultivate and sustain happy, productive and engaged staff.
2. Patients: To be good or outstanding at everything we do.
3. Population: To work seamlessly with partners to improve lives.
We run services from Midland Metropolitan University Hospital, Sandwell Health Campus, City Health Campus, Rowley Regis Community Hospital, Birmingham & Midland Eye Centre, The Lyng and Leasowes Intermediate Care Centre. Our GP practices and community teams provide care in schools, healthcare centres and at home.
Developing and caring for our People is fundamental. We were one of the first Trusts to provide the Real Living Wage, as well as a Live and Work scheme to support people at risk of homelessness into paid work and training. We offer a range of staff benefits, health & wellbeing support and will help you to bring your ambition to life through our bespoke training and development programmes. As “People” is one of our three strategic objectives, we make a continued commitment to prioritise support for all our colleagues.
Healthcare services have a significant impact on the environment. We are committed to embedding sustainable practices. We expect all colleagues to support the delivery of our Green Strategic Plan and to drive positive changes in their department.
Job overview
To succeed in this role, the post holder will need to have an understanding and overview of the work of the Executive Directors including managing all mail, telephone calls, messages and coordinating meetings. The post holder will provide wider diary management and administrative support to two Executive Directors therefore the ability to work autonomously and be able to prioritise and manage their own workload in an informed and effective manner is essential.
The post holder will be based at Sandwell Health Campus but will be required to work across different sites.
Main duties of the job
The successful candidate will contribute to the running of an efficient corporate office. The post holder will work alongside a team of Executive Assistants and will contribute to the running of an efficient corporate office. The post holder will also be required to cover in periods of absence of other Executive Assistants.
The successful candidate will provide high quality business and administrative support to the Executive Directors including managing incoming mail, telephone calls, messages and co-ordinating executive and senior management meetings.
The post holder will require previous experience of working for senior management/executive directors including extensive diary and mailbox management, administration of corporate meetings and the ability to produce accurate minutes and actions logs.
Finally, the successful candidate must possess strong communication skills in order to build relationships with the Organisation, Executive Directors and Executive Assistant team and other key stakeholders.
Working for our organisation
Sandwell and West Birmingham NHS Trust (SWBT) is an integrated care organisation with a budget of approximately £600 million and over 7,000 staff. Diversity and social care is at the core of what we do as the Trust provides Community and Acute Services to over half a million people in an urban centre that demands massive regeneration and has substantial premature mortality.
Detailed job description and main responsibilities
Please see attached Job Description and Person Specification for full details of what this role entails.
Person specification
Experience
* Ability and experience of working as part of a senior management/executive team
* Extensive PA experience
* Experience of working autonomously within a senior management/executive environment
* Experience within NHS or similar setting
Qualifications
* NVQ 3 or equivalent
* Proficient use of Microsoft Office: Outlook, Word, Excel, PowerPoint
* Minimum education to GCSE or equivalent
Other Skills
* Ability to communicate effectively, concisely and articulately at all levels
* Ability to manage own workload and coordinate effectively
* Excellent organisation skills with the ability to balance competing needs and delegate where appropriate
* High degree of accuracy and attention to detail e.g. taking and transcribing complex minutes
As a major employer in the Black Country and West Birmingham region we are committed to supporting all employees to achieve a healthy work life balance. We want the Black Country and West Birmingham region to be the best place to work and as such will consider all requests to work flexibly taking into account personal and individual circumstances alongside the needs of the service. We encourage all prospective applicants to discuss their individual circumstances with the Recruiting Manager as part of the on-boarding process.
Employer certification / accreditation badges
This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.
#J-18808-Ljbffr