Job summary Working as part of a team the post holder will support the provision of a high quality secretarial and administrative service to Consultants, and clinical teams to ensure the typing of clinics is completed accurately and within the set timeframe together with any other administrative duties. The post holder must exercise initiative to organise their own workload within defined deadlines. Main duties of the job In addition to the below summary you need to familiarize yourself with full Job Description and Person Specification documents attached to this advert. To provide a secretarial service to Ophthalmology consultants. Including diary management. To provide secretarial cover during time of absence within the SPA team. Working for your organisation There are so many reasons to choose NUH as the place to start your NHS career. Our commitment to patient safety and the fact that we're a leader in clinical excellence and outcomes. Being part of a busy, dynamic Trust. Making important contributions to the next generation through teaching, research and innovation; working with world leading clinical experts using state-of-the-art facilities and being at the forefront of utilising technology to improve patient care. NUH is made up of thousands of passionate dedicated colleagues, from a variety of backgrounds and doing a wide range of jobs and roles, who are committed to providing great care for our patients. About us With over 19,000 staff, we are one of the biggest employers in the city with a central role in supporting the health and wellbeing of our local population. We play a leading role in research, education and innovation. Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at NUH we will endeavour to turn your job into a career We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are striving to be better represented at NUH. Date posted 31 October 2024 Pay scheme Agenda for change Band Band 4 Salary £26,530 to £29,114 a year PA Contract Permanent Working pattern Full-time Reference number 164-6605599 Job locations Queens Medical Centre Campus Derby Road Nottingham NG7 2UH Job description Job responsibilities Accurately transcribe clinical letters using Winscribe, producing high quality work within defined deadlines. .Use judgement and initiative to prioritise the importance/urgency of tasks within defined guidelines Establish and maintain admin systems/databases Dealing with incoming mail, results/reports management Attending/organising meetings, take minutes. Ensure RTT patient data quality is accurate. Key point of contact for consultant Communication link to directorate management team, regarding consultant leave/service issues Dealing with consultant queries/visitors, managing consultant diary. Telephone calls inbound/outbound relating to patients specific care, in a confidential manner. Typing of non-clinical letters as required. Liaise with Waiting List Co-ordinators to ensure patients are treated within breach dates To support and mentor new staff. Undertake any other duties which may be reasonably required. Job description Job responsibilities Accurately transcribe clinical letters using Winscribe, producing high quality work within defined deadlines. .Use judgement and initiative to prioritise the importance/urgency of tasks within defined guidelines Establish and maintain admin systems/databases Dealing with incoming mail, results/reports management Attending/organising meetings, take minutes. Ensure RTT patient data quality is accurate. Key point of contact for consultant Communication link to directorate management team, regarding consultant leave/service issues Dealing with consultant queries/visitors, managing consultant diary. Telephone calls inbound/outbound relating to patients specific care, in a confidential manner. Typing of non-clinical letters as required. Liaise with Waiting List Co-ordinators to ensure patients are treated within breach dates To support and mentor new staff. Undertake any other duties which may be reasonably required. Person Specification Training & Qualifications Essential 5 GCSE's or equivalent Experience Essential Medical Terminology Electronic Diary Management Proven secretarial experience Desirable Previous experience of working for the NHS Knowledge of other hospital IT systems e.g Medway, DHR Communication and relationship skills Essential oMust be able to clearly and accurately convey information verbally gathered from both verbal and documented reports oMaintain confidentiality, sensitivity and empathy in communication with patients/colleagues Planning and organisational skills Essential oDemonstrates ability to organise own work schedule oManages time effectively and displays initiative oWorks within prescribed deadlines Person Specification Training & Qualifications Essential 5 GCSE's or equivalent Experience Essential Medical Terminology Electronic Diary Management Proven secretarial experience Desirable Previous experience of working for the NHS Knowledge of other hospital IT systems e.g Medway, DHR Communication and relationship skills Essential oMust be able to clearly and accurately convey information verbally gathered from both verbal and documented reports oMaintain confidentiality, sensitivity and empathy in communication with patients/colleagues Planning and organisational skills Essential oDemonstrates ability to organise own work schedule oManages time effectively and displays initiative oWorks within prescribed deadlines Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Nottingham University Hospitals NHS Trusts Address Queens Medical Centre Campus Derby Road Nottingham NG7 2UH Employer's website https://www.nuh.nhs.uk/ (Opens in a new tab)