Main area: Safeguarding
Grade Band 3 - subject to job evaluation
Contract: Permanent
Hours: Full time (37.5 hours per week, flexible working options available)
Job ref: 274-11390-COR
Employer: Lincolnshire Partnership NHS Foundation Trust
Employer type: NHS
Site: Welton House
Town: Lincoln
Salary: £24,071 - £25,674 per annum
Salary period: Yearly
Closing: 03/04/2025 23:59
Interview date: 11/04/2025
Safeguarding Team Administrator
Band 3 - subject to job evaluation
Job overview
We are seeking a highly organised and adaptable individual to provide essential administrative support within the Trust’s Safeguarding Hub. The successful candidate will assist in managing the Safeguarding Hub's daily operations, ensuring the team can focus on providing safeguarding advice, training and support, and general office administration. You will act as the point of contact for Safeguarding Team enquiries, handle sensitive calls, and ensure that internal and external communication is clear and effective.
Key responsibilities include supporting the executive and safeguarding teams with diary management, the coordination of meetings, minute-taking, managing databases, record keeping, data analysis and preparing documentation. You will also be involved in organising events, ordering supplies, processing mail, and managing travel arrangements. Additionally, the role requires a proactive approach in handling office administration such as maintaining databases, preparing documents, and ensuring compliance with Trust policies and procedures.
The ideal candidate will be able to work flexibly and take on additional responsibilities as required, ensuring that patient and staff confidentiality is upheld at all times. Strong communication skills, the ability to work independently, and advanced proficiency in Microsoft Office are essential for this role.
Main duties of the job
1. Provide general administrative support in the smooth operational running of the Safeguarding Hub.
2. Provide routine data management and recording of Hub related activity.
3. Be the point of contact for section 4 strategy discussions, research details of those being discussed, and manage the coordination and administration of discussions between police, social care and LPFT.
4. Provide diary management to the Safeguarding Team.
5. Act as a point of contact for the Safeguarding Team, explaining and relaying complex information clearly and effectively, in writing, via email and/or verbally.
6. Plan, schedule, organise and provide full administrative support to the meetings of the Safeguarding Team as required, ensuring that all papers, agendas, minutes, and notification of attendance are distributed to meet committee meeting cycles.
7. Assist in the organisation and coordination of events, displays and/or conferences.
8. Organise travel for conferences and meetings including booking of places, accommodation, and rail/road travel for the Safeguarding Team.
9. Assist in managing the workload and priorities with the Safeguarding Team.
10. Maintain, collate and analyse information from and input to internal and external databases and information systems as required to support compliance with a variety of requirements.
11. Answer incoming calls to the hub.
12. Assist in ensuring accurate record keeping for areas such as Trust Allegations and Sharon Safeguarding page.
13. Ensure patient confidentiality is maintained at all times.
Working for our organisation
Lincolnshire Partnership NHS Foundation Trust provides mental health services and a number of learning disability, autism and social care services in the county of Lincolnshire. Employing around 2,900 staff, and serving a population of over 768,400, our people lie at the heart of everything we do.
You could be part of a Trust rated by staff as one of the best mental health and learning disability trusts in England. We firmly believe the key to high quality care is a contented workforce. This is reflected in our Care Quality Commission rating of ‘outstanding’ for well-led and ‘good’ overall. In the most recent National NHS Staff Survey, our staff rated us as the number one trust nationally for staff morale and one of the top scoring NHS Trusts in the Midlands for being compassionate and inclusive. We’re really proud of this!
We offer options for flexible working and provide a wide range of training and promotion opportunities in all professions. We support and celebrate diversity, have active staff networks groups and are always looking at what more we can do to support our staff.
Whether you’re taking the first exciting steps in your career, itching for a new challenge or searching for a better place to raise a family, Lincolnshire has a range of rewarding health and social care careers in a county that’s friendly, fascinating, affordable and brimming with everything you need to live a happy life.
Detailed job description and main responsibilities
Please view the attached Job Description and Person Specification documents for complete details regarding this post.
When completing your application, please demonstrate how you meet the role criteria.
We can also offer you many staff benefits to help support you which include:
* Early access to Psychological Therapies and Physiotherapy
* Competitive annual leave allowance
* Car leasing scheme
* Free eye tests
* Money saving options through our salary sacrifice scheme
* Discounts on major high street retailers and restaurants
Get in touch today:
Our friendly team is here to answer any questions you may have about our role. For more information, please contact Kayleigh Cheltenham, via email at kayleigh.cheltenham@nhs.net.
Person specification
Qualifications
* Good standard of education
* English ‘O’ level / GCSE or equivalent
* Shorthand of 60 wpm
Experience
* Conversant with Microsoft Office, particularly Word, Excel, PowerPoint, and electronic diary management.
As an ethical recruiter, we will not pursue applications from red list countries as defined by the World Health Organisation. In order to pursue and apply for this role, you must have UK NHS experience.
Employer certification / accreditation badges
This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.
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