Job responsibilities To undertake the operational and administrative functions this will include: 1. Provide comprehensive PA support to the Chief Pharmacist including word processing documents, correspondence, reports as required for the assisting them with the processing of documents that she/he produces filing,photocopying and the composition of letters.2. Provide a full diary management service - booking meetings organising travel and preparing complex travel itineraries.3. Being first contact for the Chief Pharmacist and taking autonomous action asappropriate.4. Manage all incoming and outgoing mail, ensuring that urgent correspondence andmessages are given priority.5. Produce PowerPoint presentations and overheads for presentations.6. Update and maintain mailing for distributing information and contact details.7. Maintain an effective and secure filing system.8. Set up and maintain an effective bring forward system.9. Take responsibility for tasks that are delegated and ensure information and/or replies requested are pursued and received within the appropriate timescales. This will entail a good understanding of the work of the Chief Pharmacist and the ability to foster good working relationships with staff internal and external to the Trust.10. Maintain knowledge of NHS developments/initiatives both locally and nationally and Trust policies and procedures.11. Organise and prepare meetings and agendas.12. Planning, organising and managing events including Team Events, Away Days and External Events.13. Take minutes as required, liaising with the Chief Pharmacist to ensure deadlines for producing and circulating papers and minutes are agreed and met.14. Arrange specific events and hospitality as required, e.g., conferences, seminars and workshops Please refer to Job Description for more information.