Job summary We are looking for a new Buyer to join our Procurement Team and support the function with all elements of delivering the Goods and Servicesrequired to support a Mental Health Trust. Each Buyer within the team has their own areas of responsibility and specialism and this role is no different, therefore we are looking for someone with exceptional administration skills, an eye for detail, a great can do attitude and willingness to learn. The successful candidate will be a critical member of the team and be able to work within a busy corporate office and have the skills andabilities to manage their own workloads. The team are based across two sites so this role will be required to travelbetween offices when required. The team are currently working from home and meeting on a regular basis across the Trust's geography. Applicants should be aware that this may be subject to change. For further information contact pippa.mainwaringnhs.net Please note that any interviews will be conducted remotely. Main duties of the job Main duties will include, but are not exhaustive to: Maintaining and keeping all information and records up to date, ensuring customers can easily identify goods and service requirements, and thatinternal records are complete. Providing customers with information to make informed best practice decisions and supporting them through systems and processes. To source and negotiate on best prices for items and services required. To have the ability to deal tactfully with customers in stressful or urgent situations. About us We are AWP (Avon and Wiltshire Mental Health Partnership NHS Trust) a diverse organisation with over 5,000 dedicated staff providing inpatientand community-based mental health care. We provide services from a range of locations to approximately 1.8 million people living in Bath and North East Somerset (B&NES), Bristol, NorthSomerset, South Gloucestershire, Swindon and across the county of Wiltshire. Our outstanding people promote mental health and wellbeing. The expertise and resources within AWP are dedicated to a person-centredapproach for those who use our services and for all employees. We recognise that happy and fulfilled employees give better care. At AWP we actively encourage applicants from all backgrounds; we are particularly keen to encourage applications from people from Black, Asian and minority ethnic backgrounds, those with disabilities and from the LGBTQ community. We want people to bring their unique blend of experiences, backgrounds, perspectives and knowledge to AWP, as diversity makes us stronger Date posted 02 January 2025 Pay scheme Agenda for change Band Band 4 Salary £26,530 to £29,114 a year Contract Permanent Working pattern Full-time Reference number 342-CS001-0125 Job locations Beversbrook Calne Calne SN11 9PR Job description Job responsibilities To maintain and keep up to date all information with the procurement catalogue ensuring customers can easily identify goods and service requirements To be able to provide customers with information to make informed best practice decisions on sources of supply To source and negotiate on best prices for items and services required. To give advice to customers on items held by NHS Supplies Chain, when required, also informing customers on code changes on items they have ordered, on old or obsolete items. To deal with all customer queries relating to all orders, incorrect deliveries, return of items, mispicks etc. then communicating the relevant information back to the customer and be responsible for achieving solutions at all times. To have the ability to deal tactfully with customers in stressful or urgent situations. To keep the Manager informed of any problems which may require action. To be fully conversant with Trust Standing Orders, Trust Standing Financial Instructions, to ensure all purchases comply with the relevant guidance, and correct authorisation is sought and recorded. Identify and achieve savings in accordance with organisational and personal objectives and highlight opportunities for best value for money. To provide best value procurement advice at all times e.g. Best suppliers to approach for quotations, national contracts that can be accessed to assist in decision making etc. To maintain and update the procurement library. To support and maintain any Service Level Agreements as allocated within work portfolio Collation, dissemination and summarisation of data from the Trusts computer system to provide pertinent information, in report or spreadsheet form. To be fully conversant with all computer systems (NHS Logistics on-line, Business World ), including the use of e-mail as the main vehicles for communicating with customers. General duties within the scope of the post. Job description Job responsibilities To maintain and keep up to date all information with the procurement catalogue ensuring customers can easily identify goods and service requirements To be able to provide customers with information to make informed best practice decisions on sources of supply To source and negotiate on best prices for items and services required. To give advice to customers on items held by NHS Supplies Chain, when required, also informing customers on code changes on items they have ordered, on old or obsolete items. To deal with all customer queries relating to all orders, incorrect deliveries, return of items, mispicks etc. then communicating the relevant information back to the customer and be responsible for achieving solutions at all times. To have the ability to deal tactfully with customers in stressful or urgent situations. To keep the Manager informed of any problems which may require action. To be fully conversant with Trust Standing Orders, Trust Standing Financial Instructions, to ensure all purchases comply with the relevant guidance, and correct authorisation is sought and recorded. Identify and achieve savings in accordance with organisational and personal objectives and highlight opportunities for best value for money. To provide best value procurement advice at all times e.g. Best suppliers to approach for quotations, national contracts that can be accessed to assist in decision making etc. To maintain and update the procurement library. To support and maintain any Service Level Agreements as allocated within work portfolio Collation, dissemination and summarisation of data from the Trusts computer system to provide pertinent information, in report or spreadsheet form. To be fully conversant with all computer systems (NHS Logistics on-line, Business World ), including the use of e-mail as the main vehicles for communicating with customers. General duties within the scope of the post. Person Specification Essential/Desirable Essential Minimum of GCSE's (including Maths and English) or equivalent Good communication skills Good IT skills Ability to use own initiative Access to car or other means of transport to be able to travel across AWP footprint Desirable Relevant experience of administrative processes carried out in an office/procurement environment Knowledge of procurement and financial IT systems Person Specification Essential/Desirable Essential Minimum of GCSE's (including Maths and English) or equivalent Good communication skills Good IT skills Ability to use own initiative Access to car or other means of transport to be able to travel across AWP footprint Desirable Relevant experience of administrative processes carried out in an office/procurement environment Knowledge of procurement and financial IT systems Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Avon & Wiltshire Mental Health Partnership NHS Trust Address Beversbrook Calne Calne SN11 9PR Employer's website http://www.awp.nhs.uk/about-us/working-for-us/ (Opens in a new tab)