Park Property Management Glasgow City, Scotland, United Kingdom
MIRPM AssocRICS Operations Director at Park Property Management
Job Title: Administrative Assistant
Location: Park Property Management, Glasgow
Hours: Flexible (30-40 hours per week, Monday to Friday)
Reporting To: Customer Services Director / Administration Department
Job Overview:
We are looking for a highly organised and proactive Administrative Assistant to join our team. The ideal candidate will be responsible for handling general inquiries, managing incoming and outgoing correspondence, coordinating meetings and events, and supporting various administrative functions. This role requires excellent communication skills, attention to detail, and the ability to multitask effectively in a fast-paced environment.
Key Responsibilities:
1. General Administration:
* Answer general inquiries via phone, email, and in-person.
* Respond to repair request phone calls and log repairs.
* Take messages on the credit overflow lines.
* Greet visitors and answer the front door before attending to other tasks.
* Scan and file incoming mail and correspondence.
* Process and upload bills onto the internal system.
* Send letters and correspondence on behalf of Property Managers (PMs) and Finance.
* Handle incoming and outgoing post efficiently.
1. Meetings & Event Coordination:
* Arrange meetings, book venues, and prepare necessary materials.
* Help coordinate staff events, training sessions, and other logistical requirements.
Key Skills & Requirements:
* Strong organisational and multitasking skills.
* Excellent verbal and written communication abilities.
* Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
* Ability to handle sensitive information with confidentiality.
* Customer service-oriented mindset.
* Ability to work independently and as part of a team.
This is a great opportunity for an administrative professional looking for a varied and dynamic role within a supportive team. If you are detail-oriented, proactive, and eager to contribute, we’d love to hear from you!
How to Apply:
Please send your CV and cover letter to support@parkpm.co.uk
Seniority level
Entry level
Employment type
Full-time
Job function
Administrative
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