Personal Assistant to the MD
We are happy to be exclusively partnering with my client for the appointment of a Personal Assistant to the MD. You will be a highly organised and proactive Personal Assistant (PA) who has supported up to Director level in a fast-paced and dynamic environment previously. The ideal candidate will have a strong ability to manage multiple tasks, demonstrate excellent communication skills, and maintain a high level of professionalism. This is an exciting opportunity to work in a role that offers variety and the chance to make an impact on the daily operations of the business.
This is a pivotal role within the business, supporting the Director, with managing key accounts, playing a crucial part in company growth, and fostering strong relationships with existing clients. This client provides a range of services to major clients across the country, and the Director has ambitious plans for growth.
Responsibilities
* Efficiently manage and coordinate a busy calendar, scheduling meetings, appointments, and travel arrangements, ensuring smooth day-to-day operations.
* Act as a liaison between the executive and internal/external stakeholders, handling emails, phone calls, and correspondence in a timely and professional manner.
* Organise national and international travel, including flights, accommodation, and itineraries.
* Prepare reports, presentations, and other documents as required, ensuring accuracy and timeliness.
* Organise and prepare for meetings, including taking notes, preparing agendas, and ensuring that all necessary materials are available.
* Handle sensitive information with discretion, maintaining confidentiality at all times.
* Assist with personal tasks as required, ensuring that work-life balance is maintained for the Director.
* Onboarding new clients and maintaining relationships during their onboarding period, to ensure the contract is set up smoothly.
* Collating relevant information and converting into the appropriate formatted documents to be presented in client meetings.
* Attending meetings, taking minutes, and ensuring any actions are dealt with accordingly.
* Acting as main point of contact for key clients, including some out of hours work.
* Completing tender documents and ensuring submission prior to the submission deadline.
* Responding to emails on the Director’s behalf both internally and externally.
* Assisted with the Director’s personal property investment company and managing the portfolio of companies; this includes daily contact with the tenants regarding queries or issues, ensuring monthly rent payments had been received and keeping the system up to date.
Requirements
* Proven experience as a Personal Assistant or Executive Assistant, ideally within a fast-paced environment.
* Strong organisational and time-management skills with the ability to multitask effectively.
* Excellent verbal and written communication skills.
* Ability to work under pressure and meet deadlines.
* High level of discretion and the ability to handle confidential information.
* Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
* Strong attention to detail and a proactive approach to problem-solving.
* Ability to work independently and as part of a team.
* Flexibility and adaptability to handle changing priorities.
Interested in learning more? Contact Lily at 01925 637871 or email your CV to or
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