This position is based at HM PRISON WAYLAND THETFORD, IP25 6RL
Job Summary
Please refer to the job description.
Job Description
Overview of the job
This is an administrative support job in an establishment.
Summary
The job holder will provide administrative support to ensure the safe and secure keeping of prisoners’ files, past and present, and to action requests in a timely manner to aid effective record keeping in line with local procedures. This is a non-operational job with no line management responsibilities.
Responsibilities, Activities And Duties
The job holder will be required to carry out the following responsibilities, activities and duties:
* Undertake filing on a daily basis to provide effective record keeping in line with local procedures.
* Request and receive information/records from other establishments.
* Store records appropriately and forward the back record or abscond record to the requesting establishment in a timely manner.
* Send, collect, and distribute faxes to appropriate staff.
* Deliver and collect post where appropriate.
* Maintain the filing system of the previous year’s files so they are moved to archive and the oldest archive years files are sent for destruction in accordance with required standards (e.g. data protection).
* Provide administrative assistance in the area of work.
* Maintain an accurate filing system for the area of work.
* Respond to queries relating to the area of work, redirecting where required.
The duties/responsibilities listed above describe the post as it is at present and are not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation scheme and shall be discussed in the first instance with the Job Holder.
Behaviours
We'll assess you against these behaviours during the selection process:
* Communicating and Influencing
* Working Together
* Managing a Quality Service
Benefits
Alongside your salary of £23,583, HM Prison & Probation Service contributes £6,831 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides:
* Access to learning and development
* A working environment that supports a range of flexible working options to enhance your work-life balance
* A working culture which encourages inclusion and diversity
* A Civil Service pension with an employer contribution of 28.97%
* Annual Leave
* Public Holidays
* Season Ticket Advance
Selection process details
This vacancy is using Success Profiles, and will assess your Behaviours and Strengths.
Feedback will only be provided if you attend an interview or assessment.
Security
Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard checks.
Nationality requirements
This Job Is Broadly Open To The Following Groups:
* UK nationals
* Nationals of the Republic of Ireland
* Nationals of Commonwealth countries who have the right to work in the UK
* Nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS)
* Individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
* Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Contact point for applicants
Job Contact:
* Name: SSCL Recruitment Enquiries Team
* Email: moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk
* Telephone: 0345 241 5358
Further information
Appointment to the Civil Service is governed by the Civil Service Commission’s Recruitment Principles. If you feel a department has breached the requirement of the Recruitment Principles and would like to raise this, please contact SSCL in the first instance. If the role has been advertised externally and you are not satisfied with the response, you may bring your complaint to the Commission. For further information on bringing a complaint to the Civil Service Commission please visit their web pages. #J-18808-Ljbffr