Do you want to work in a fun, smart, and innovative environment where you will be challenged and inspired? Come and join our top performers in providing the highest quality intelligent workplace services and document management to our customers. At Xenith, we are always on the lookout for talented people who share our values to join our team.
#LifeAtXenith
“Learning company” culture, including personal development opportunities ranging from lunch & learns to classes, conferences, and courses.
* Annual Incentive Trip to a number of locations: Dubai, Iceland, Skiing
* 25 days annual leave
* Company Pension Scheme
* Employee Assistance Programme
* Private Medical Health Insurance
* Season ticket loan
* Kudos incentive rewards
* Learning & Development
* Buy/Sell Holiday
* Offices in trendy area of London
* Fresh fruit weekly
* Champagne & Turkey at Christmas
Our Vision & Values:
Being innovative, being agile & responsive, acting with integrity. Engaged employees and a great employee experience. Winning our clients' loyalty, winning our clients' business. Grows the business creating new opportunities for everyone.
Purpose:
Looking to recruit an Experienced HR & Finance Admin Assistant to join our busy team. Searching for an individual who can work and engage well within their team and other departments.
Responsible for providing administrative support across the Human Resources & Finance functions. Assist with HR functions including payroll, recruitment, onboarding, and employee records.
Assist with Finance functions including raising sales billing monthly.
Key responsibilities:
* Provide administration support for recruitment activities which include: posting job adverts, liaising with candidates, preparing offer letters, and drafting employment contracts (from company templates).
* Ensure HR document templates are maintained and kept up-to-date, including drafting and maintaining processes and work instruction documents.
* Ensure we are continually legally compliant such as adhering to right to work checks and maintaining accurate and up-to-date records.
* Ensuring staff records are well maintained and that periodic tidying up of records is undertaken.
* Processing new starters/leavers, sending offer letters, scheduling and carrying out inductions, keeping in touch with new starters, and ensuring IT, hiring manager, and new starter have completed their onboarding tasks.
* Deal with employee requests regarding human resource issues, rules, and regulations.
* Assist Head of HR with the planning and rollout of strategic training events for the company and by departments.
* Work closely across the business to assist line managers to understand, implement, and adhere to policies and procedures.
* Ensure H&S compliance and arrange relevant training and updating records.
* Manage and coordinate responses to enquiries via HR and Finance email accounts.
* Organise the administration of employee benefit schemes.
* Monitor sickness & absence (from company systems); providing management reports and flagging any concerns.
* Support the head of HR in the running of the HR department.
* Collate, prepare and submit accurate and timely monthly payroll, and uploading pension submissions.
* Raise customer credit notes.
* Input and maintain Company Credit card transactions monthly.
* Administration of company meter reading and billing system monthly.
* Respond to and delegate internal and external finance tickets.
* Undertake any other work that may be reasonably required from time to time, in accordance with the company’s policies and values.
* Assist Head of Digital Workplace with driving ISO certifications (27001).
* Keep ISO documentation up to date in the BMS system and collaborate with leadership on compliance and requirements.
Knowledge, Skills and Experience:
* 1+ years’ Generalist HR, Finance, or Admin experience.
* Educated to minimum A’ Level standard (or similar) or AAT level 3.
* Microsoft Excel – moderate/advanced level.
* Solid understanding of MS Office.
* Resilience to work in a fast-paced and agile environment.
* Detail-focused and organised.
* Strong communication skills.
Competencies:
* Communication and Interpersonal Understanding.
* Striving to meet deadlines.
* Work Management.
* Teamworking.
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