Ref BA10 Business Administration Apprentice (Exams)
To help support the Exams Team in providing an effective Examinations service.
Start Date: 17/03/2025
Location: PR1 4HD
Occupational Areas: Business Administration
Closing Date: 04/03/2025
Wage: £8.60 Hour
Working Week: Mon-Fri (08:30 to 16:30 or 08:00 to 16:00 agreed with the department)
Responsibilities:
1. Maintain a current understanding of Awarding Organisation regulations and processes via Awarding Organisation websites and training.
2. Provide an accurate, efficient data processing and administrative service within the Examinations team, maintaining manual and computerised records.
3. Process entries to and results from Awarding Organisations via the college database (Unit-e/A2C) and Awarding Organisation websites. Analyse and resolve errors. Record and despatch results and certificates.
4. Liaise with students, Additional Support, Awarding Organisations, and the curriculum to ensure that students with additional support needs receive appropriate access arrangements.
5. Ensure invigilation, rooming, and specialist equipment is arranged for all examinations.
6. Ensure that adequate materials are available for examination sessions and that all examinations are conducted in accordance with the regulations and requirements of Awarding Organisations, maintaining the security of papers.
7. Promote the development of computerised systems to produce information relating to qualifications in liaison with the Information Services team.
8. Keep up to date with developments in examination administration through attendance at meetings, training, and conferences as appropriate.
9. Check and prepare examination materials to ensure that the correct papers, quantities, and instructions are available for each examination while maintaining the necessary security and confidentiality.
10. Ensure completed answer scripts are prepared and packaged for dispatch to Awarding Organisations or Examiners in accordance with regulations.
11. Field enquiries from students, staff, parents, and external bodies or refer as appropriate.
12. Check Awarding Organisation invoices against entries, follow up queries, and make internal recharges as appropriate.
13. Assist in the development, implementation, and documentation of effective systems and procedures relating to examinations.
14. Provide departmental cover during periods of staff absence.
15. Be proactive in maintaining effective links with curriculum in respect to course, student, and examination information.
16. Attain an understanding of the context in which data is processed (i.e., why data is collected and stored in the way it is) and convey this to other users.
17. Perform all duties in accordance with all relevant and current College policies, procedures, and regulations including those relating to Equal Opportunities, Health & Safety, Teaching and Learning, Quality Assurance, Financial Matters, Employment Matters, and Data Protection Act.
18. Any other job-related activities as requested appropriate to the grading of the post.
Hourly wage: £8.60 per hour (age 18-20), £11.44 per hour (age 21 and over). Progressing to £12.60 per hour after one year.
Annual leave: Due to the working time being term time plus 4 weeks, your holiday entitlement will be incorporated into your salary which will be paid evenly across 12 months and the entitlement should be taken outside of term time.
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