Job summary Expected Shortlisting Date 15/11/2024 Planned Interview Date 25/11/2024 The department provides Histopathology, Non Gynae Cytology, Andrology, Muscle, Nerve, Immunohistochemistry, Molecular, and Mortuary services for Leeds Teaching Hospitals Trust and surrounding primary care centres. We are a well-equipped and innovative department being the first laboratory in the UK digitally scanning 100% of surgical slides, also introducing the UK's first automated tissue sectioners. We process circa 58,000 surgical cases, 2,000 autopsy cases and 6000 non-gynaecological cytology cases per annum. We are a continually improving department, striving for high quality staff and processes. As a training hospital we serve to expand the knowledge and skills of all staff. There are plenty of opportunities to become involved, and further development is encouraged. We have UKAS accreditation to ISO15189 standards. We endeavour to always follow 'The Leeds Way' always putting the patient first. Main duties of the job The Project Support Officer will provide essential support to the Project Manager in project administration and will support the team in delivering new technology and processes in the clinical environment. The Project Support Officer will need to be able to communicate information effectively, concisely and accurately in a constantly changing environment. The post holder will be expected to work autonomously within their own area, seeking guidance from the Responsible Project Manager as required. The post holder will provide project support skills to the Project Lead and assist with the following: Supporting the development and implementation of new innovations and projects within the Histopathology department. Ensure all project risks and issues are logged and monitored. Ensure project lessons are logged and reported. Administer aspects of the project Communication Plans. Provide support and training to clinical and administrative staff impacted by the change programme. Carry out benchmarking activities under the guidance of the Project Lead. Carry out system testing activities under the guidance of the Responsible Project Manager. Support the Responsible Project with meeting administration. Contribute to training programme development & implementation. The post holder will often be occasionally required to work without supervision. About us Our values are part of what make us different from other trusts, so we see this as a strength, as well as a responsibility. They have been developed by our staff and set out what they see as important to how we work. Our five values are: Patient-centred Collaborative Fair Accountable Empowered All our actions and endeavours will be guided and evaluated through these values Leeds Teaching Hospitals is committed to our process of redeploying 'at risk' members of our existing workforce to new roles. As such, all our job adverts are subject to this policy and we reserve the right to close, delay or remove adverts while this process is completed. If you do experience a delay in the shortlisting stage of the recruitment cycle, please bear with us while this process is completed, and contact the named contact if you have any questions. Date posted 23 October 2024 Pay scheme Agenda for change Band Band 4 Salary £26,530 to £29,114 a year Contract Fixed term Duration 12 months Working pattern Full-time Reference number C9298-PATH-378 Job locations St. James's University Hospital Beckett Street Leeds LS9 7TF Job description Job responsibilities PRINCIPAL DUTIES & AREAS OF RESPONSIBILITY Day to Day Duties and Responsibilities To support the Project Lead in project administration: To ensure project files are up to date and auditable. To monitor the risk and issue logs and ensure they are up to date. To ensure lessons identified are logged and appropriately circulated. To ensure project communications are carried out in accordance with project communication plans. To manage meetings from set up through to minute taking and action tracking Other administrative duties as required To support the Project Lead in their change management & business process re-engineering activities: Arrange Stakeholder workshop/meeting and prepare documentation. Obtain & evaluate participant feedback. Carry out system testing in accordance with scripts provided by the Responsible Manager. Monitor working practices and implementation success as directed by the Project Lead. To support the Project Lead in change management activities: Provide administrative support to the Lead carrying out Training. Support clinical and administrative staff affected by change and provide training on new IT systems. Liaise with Trust and external trainers to ensure training resources are available as and when required. To manage meetings from set up through to minute taking and action tracking. Other duties as commensurate with the grade and role as agreed with line manager. The jobholder must take responsibility in agreement with his/her line manager for his/her own personal development by ensuring that Continuous Professional Development remains a priority. The jobholder will undertake all mandatory training required for the role. Well organised, accessible Project Files. Project progress and plans communicated to all levels within the Trust in accordance with project Communication Plans. Good working relationship with the Responsible Manager, Project Managers, Implementation Analyst and other project and programme team members. Provision of excellent administrative support to the Project Lead. Project training plans executed within the Trust in accordance with project Training Needs Analysis. Job description Job responsibilities PRINCIPAL DUTIES & AREAS OF RESPONSIBILITY Day to Day Duties and Responsibilities To support the Project Lead in project administration: To ensure project files are up to date and auditable. To monitor the risk and issue logs and ensure they are up to date. To ensure lessons identified are logged and appropriately circulated. To ensure project communications are carried out in accordance with project communication plans. To manage meetings from set up through to minute taking and action tracking Other administrative duties as required To support the Project Lead in their change management & business process re-engineering activities: Arrange Stakeholder workshop/meeting and prepare documentation. Obtain & evaluate participant feedback. Carry out system testing in accordance with scripts provided by the Responsible Manager. Monitor working practices and implementation success as directed by the Project Lead. To support the Project Lead in change management activities: Provide administrative support to the Lead carrying out Training. Support clinical and administrative staff affected by change and provide training on new IT systems. Liaise with Trust and external trainers to ensure training resources are available as and when required. To manage meetings from set up through to minute taking and action tracking. Other duties as commensurate with the grade and role as agreed with line manager. The jobholder must take responsibility in agreement with his/her line manager for his/her own personal development by ensuring that Continuous Professional Development remains a priority. The jobholder will undertake all mandatory training required for the role. Well organised, accessible Project Files. Project progress and plans communicated to all levels within the Trust in accordance with project Communication Plans. Good working relationship with the Responsible Manager, Project Managers, Implementation Analyst and other project and programme team members. Provision of excellent administrative support to the Project Lead. Project training plans executed within the Trust in accordance with project Training Needs Analysis. Person Specification Skills & behaviours Essential MS Office products Word, Excel & PowerPoint. Email technology. Organisational and time management skills. Appreciation of confidentiality. Experience of working with multidisciplinary teams. Knowledge of the Data Protection Act and patient confidentiality requirements. Desirable Administrative experience. Diary management experience. Staff training experience. An understanding of Trust/NHS policy and procedure. An understanding of PRINCE2. Experience Essential Can demonstrate good organisational skills. Confident in dealings with directors, managers and clinical staff. Experience of working in a structured project environment. Can demonstrate an understanding of change management activities or experience of working on a change project. Ability to recognise project risks or issues and the implication for the project. Desirable Experience of training needs analysis. Working in a ward or other clinical environment. Working in an Acute Trust. Additional Requirements Essential Ability to prioritise and organise own workload. Qualifications Essential Good standard of education to a minimum of GCSE. A willingness to undergo personal development and learn new skills. Person Specification Skills & behaviours Essential MS Office products Word, Excel & PowerPoint. Email technology. Organisational and time management skills. Appreciation of confidentiality. Experience of working with multidisciplinary teams. Knowledge of the Data Protection Act and patient confidentiality requirements. Desirable Administrative experience. Diary management experience. Staff training experience. An understanding of Trust/NHS policy and procedure. An understanding of PRINCE2. Experience Essential Can demonstrate good organisational skills. Confident in dealings with directors, managers and clinical staff. Experience of working in a structured project environment. Can demonstrate an understanding of change management activities or experience of working on a change project. Ability to recognise project risks or issues and the implication for the project. Desirable Experience of training needs analysis. Working in a ward or other clinical environment. Working in an Acute Trust. Additional Requirements Essential Ability to prioritise and organise own workload. Qualifications Essential Good standard of education to a minimum of GCSE. A willingness to undergo personal development and learn new skills. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Leeds Teaching Hospitals Address St. James's University Hospital Beckett Street Leeds LS9 7TF Employer's website https://www.leedsth.nhs.uk/ (Opens in a new tab)