Job Summary
We are looking for a highly organised and proactive Medical Staffing Assistant to join our busy Medical Staffing Team. This role is for 37.5 hours per week, and the post holder will provide effective and efficient administrative support to the medical staffing function and the wider medical workforce.
Hybrid working is available, but the successful candidate will be expected to work from the office for a minimum of 3 days per week to support these critical functions within the department.
Main Duties of the Job
* Providing administrative support to the medical staffing function and the wider Medical Workforce ensuring accuracy and updates of files and databases.
* Taking a proactive role in sourcing locum cover and ensuring that service managers, clinical leads, directors, and other service users are kept up to date on staffing gaps.
* Supporting the onboarding process for Resident Doctors in training and notifying managers when posts remain unallocated.
* Assisting with the end-to-end onboarding process for Medical Bank Workers.
* Ensuring the prompt and accurate processing of payments for locums and internal staff working extra shifts.
* Providing administrative support to the Guardian of Safe Working in line with Resident Doctors' terms and conditions of service.
* Assisting with the design of rotas and reviewing designs put forward by medical staff, ensuring compliance with New Deal and EWT regulations.
About Us
Hertfordshire Partnership University NHS Foundation Trust (HPFT) is an outstanding organisation with ambitions to match. We are one of just five mental health trusts to achieve an overall rating of 'Outstanding' from the Care Quality Commission, and our aim is to be the leading provider of mental health and specialist learning disability services in the country.
Our family of over 4000 members of staff provide health and social care for over 400,000 people with mental ill health, physical ill health and learning disabilities across Hertfordshire, Buckinghamshire, and Norfolk, delivering these services within the community and several inpatient settings.
The care we provide makes a fantastic difference to the lives of our service users, their families and carers - everything is underpinned by choice, independence and equality, with our Trust values embedded throughout:
Our Trust Values: Welcoming. Kind. Positive. Respectful. Professional.
Would you like to be part of the HPFT family? Would you like work with us to ensure our service users live the fullest lives possible they can? Would you like to be supported in your career to be the best that you can be?
Date Posted: 14 March 2025
Pay Scheme: Agenda for Change
Band: Band 3
Salary: £25,329 to £26,958 a year per annum, pro rata (Inclusive of 5% HCAS)
Contract: Permanent
Working Pattern: Full-time
Reference Number: 367-CORP-9237
Job Locations:
The Colannades, Beaconsfield Road, Hatfield, AL10 8YE
Person Specification
Qualifications
* Good standard of general education to Diploma Level or equivalent, including English and maths to GCSE level or equivalent level qualification.
Experience
* General HR or Medical HR experience.
* Experience of managing end-to-end recruitment process.
* Working in a busy environment.
Skills & Knowledge
* Experience of packages such as Microsoft Office packages such as Word, Outlook and Excel.
* Excellent organisation and administration skills.
* Excellent communications skills, both written and verbal.
* Able to work with a high degree of accuracy.
* An understanding of recruitment and selection.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications.
Employer Details
Employer Name: Hertfordshire Partnership University NHS Foundation Trust
Address: The Colannades, Beaconsfield Road, Hatfield, AL10 8YE
Employer's Website: HPFT Careers
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