Job summary Essex STaRS is a specialist treatment, prescribing and recovery service for patients with drug and alcohol dependency issues. The service offers opiate substitute prescribing programmes and alcohol detoxification. We work in partnership with other organisations that provide psychosocial and recovery support. You will be responsible for providing effective clinical and non-clinical administrative support within the service for the multi-disciplinary teams. To work as an integral part of the team supporting the delivery of all aspects of patient care. You will be expected to work with key partner organisations, service users, clinicians and other practitioners within the service. Main duties of the job Please note that this role outline serves to provide an illustrative example of the duties and responsibilities you may be expected to undertake during the course of your normal duties. It is not an exhaustive list and you will therefore be required to undertake other responsibilities and duties that are considered to be commensurate with the band. Maintain the service user database on a daily basis Arrange clinic appointments for the service and send out appointment letters as appropriate and record onto Theseus Record all service user outcomes on to Theseus Provide typing support for assessments, successful completions, appointment outcomes etc. Organise / attend service meetings, taking appropriate minutes Ensure actions from service meetings are duly circulated and followed up Responsible for recording assessments and reviews onto Theseus and alerting the service of reviews due, ensuring relevant documentation is available Send letters to service users, GP's and other agencies and record appropriately onto Theseus Provide collective and where required individual secretarial support to the service About us EPUT are looking for motivated staff who shares our Trust values of Care, Learn and Empower. In return, EPUT can offer you a range of benefits and development including; Season Ticket Loans NHS discounts for staff Excellent Training facilities and opportunities Buying and Selling annual leave scheme The opportunity to work bank shifts and expand knowledge and experience in other areas Salary Sacrifice schemes including lease cars and Cycle to Work Day One Flexible Employer The Trust supports and actively encourages flexible working for all employees. We offer many options and you are encouraged to ask the recruiting manager what is possible for this role. If appointed, you will have the opportunity to apply for a flexible working request from the first day of your employment Join our Staff bank What is Staff Bank? Our EPUT NHS staff bank is an entity managed by the trust that hires clinical and non-clinical healthcare professionals to take on shifts at our trust hospitals and community settings. Here at EPUT we maintain our own bank of specialist staff to ensure that we are able offer safe and effective care at all times. All our permanent staff are automatically enrolled onto the staff bank however this does not mean you have to work any additional shifts, but the option is there for you if you wish. If you are joining our Trust in a fixed term role, please indicate on your New Starter Paperwork that you wish to join our staff bank. Date posted 14 February 2025 Pay scheme Agenda for change Band Band 3 Salary £24,071 to £25,674 a year pro rota Contract Permanent Working pattern Part-time Reference number 364-A-8716 Job locations The Derwent Centre 1 Hamstel Road Harlow CM20 1TN Job description Job responsibilities Please note that this role outline serves to provide an illustrative example of the duties and responsibilities you may be expected to undertake during the course of your normal duties. It is not an exhaustive list and you will therefore be required to undertake other responsibilities and duties that are considered to be commensurate with the band. Maintain the service user database on a daily basis Arrange clinic appointments for the service and send out appointment letters as appropriate and record onto Theseus Record all service user outcomes on to Theseus Provide typing support for assessments, successful completions, appointment outcomes etc. Organise / attend service meetings, taking appropriate minutes Ensure actions from service meetings are duly circulated and followed up Responsible for recording assessments and reviews onto Theseus and alerting the service of reviews due, ensuring relevant documentation is available Send letters to service users, GPs and other agencies and record appropriately onto Theseus Provide collective and where required individual secretarial support to the service KEY RESPONSIBILITIES NON-CLINICAL Open, sort and distribute incoming mail / emails and action as appropriate Deal with outgoing mail / emails as appropriate Receive telephone calls / take messages and pass on or deal with if appropriate Undertaking filing duties and ensure filing systems are maintained Coordinate and arrange meetings for the Team, taking appropriate minutes Undertake all scanning / photocopying requests from the team Cover colleagues during periods of leave Handling of petty cash Take part in service development and review Ensure the service meets the agreed performance/contractual targets and adheres to local and government initiatives Job description Job responsibilities Please note that this role outline serves to provide an illustrative example of the duties and responsibilities you may be expected to undertake during the course of your normal duties. It is not an exhaustive list and you will therefore be required to undertake other responsibilities and duties that are considered to be commensurate with the band. Maintain the service user database on a daily basis Arrange clinic appointments for the service and send out appointment letters as appropriate and record onto Theseus Record all service user outcomes on to Theseus Provide typing support for assessments, successful completions, appointment outcomes etc. Organise / attend service meetings, taking appropriate minutes Ensure actions from service meetings are duly circulated and followed up Responsible for recording assessments and reviews onto Theseus and alerting the service of reviews due, ensuring relevant documentation is available Send letters to service users, GPs and other agencies and record appropriately onto Theseus Provide collective and where required individual secretarial support to the service KEY RESPONSIBILITIES NON-CLINICAL Open, sort and distribute incoming mail / emails and action as appropriate Deal with outgoing mail / emails as appropriate Receive telephone calls / take messages and pass on or deal with if appropriate Undertaking filing duties and ensure filing systems are maintained Coordinate and arrange meetings for the Team, taking appropriate minutes Undertake all scanning / photocopying requests from the team Cover colleagues during periods of leave Handling of petty cash Take part in service development and review Ensure the service meets the agreed performance/contractual targets and adheres to local and government initiatives Person Specification Experience Essential years with NHS Qualifications Essential Achieved grades Person Specification Experience Essential years with NHS Qualifications Essential Achieved grades Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name Essex Partnership University NHS Foundation Trust Address The Derwent Centre 1 Hamstel Road Harlow CM20 1TN Employer's website https://eput.nhs.uk/ (Opens in a new tab)