We are looking for an administration assistant to join our large facilities. You will be involved in answering the site's switchboard, maintaining the visitor system, raising purchase requests, and general admin duties. This is an exciting role for someone who wants to liaise with our stakeholders at all levels. The role is also suitable for someone looking to develop their skills as it will also involve an element of audit support.
What you will do
* Scheduling and upkeep of Environmental Health and Safety training packages and liaise with Learning and development for other training requirements.
* Support Facilities & Environmental Health and Safety departments for documentation and reporting requirements.
* Support Environmental Health and Safety certification audits.
* Record and update actions, create minutes at various meetings.
* Administrative support for VIP visits (assist with transport and accommodation requirements, ad-hoc support when onsite).
* Administrative support for Executive Office.
What you will need
* Prior office management experience preferred.
* Computer literate with proficiency in Microsoft Office programs.
* Qualifications in secretarial studies will be an advantage.
* Strong prioritization and organizational skills.
* Excellent presentation skills and attention to detail.
* Ability to work without supervision and manage time appropriately to meet deadlines.
* Excellent oral and written communication skills.
* Tact, discretion, and respect for confidentiality.
* A pleasant, confident telephone manner.
Why work for us?
* Salary based on skills and experience.
* Funded training and development at all levels (up to master's level).
* Medical cover options available.
* Life assurance of 4x salary.
* Free Employee assistance program.
* On-site fitness center, sports and social clubs.
* Retail, sports, and entertainment reductions.
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