Vacancy – The Saviour Trust Finance & Administration Assistant
The Saviour Trust
Closing Date: 8th May 2025
Job Description
As a Finance and Administration Assistant, you will be a key member of the Finance team within a growing charity, providing vital administrative support to the CEO to help The Saviour Trust achieve its mission.
Who we are:
The Saviour Trust was established in Pontefract in 2006 and is driven by the belief that everyone deserves warmth, shelter, and food. We currently provide over 350 supported accommodation units across West Yorkshire. Our approach is to meet basic needs first—warmth, food, and a safe space—before supporting individuals in other areas. We recognize everyone's past but believe in offering a future through recovery and support in a non-judgmental environment.
Hours: 37.5 hours per week (full-time), Monday to Friday, 9am to 5pm
Holidays: 25 days per year plus Bank Holidays
Key Tasks:
1. Manage petty cash accurately and keep clear records.
2. Input financial data into Sage to enable clear financial reporting.
3. Assist in producing monthly financial accounts promptly and accurately.
4. Help prepare monthly finance reports for presentation at board meetings.
5. Reconcile accounts and bank statements effectively, resolving issues efficiently.
6. Contribute to the preparation of annual budgets for Trustee approval.
7. Carry out credit control activities to chase payments and maintain cash flow.
8. Authorize bank payments as requested by the CEO and management team.
9. Assist with monthly wages, inputting data into Sage and setting up staff payments for CEO approval.
10. Support the CEO with diary management and meeting scheduling.
11. Attend meetings, including Trustee meetings, taking and distributing accurate minutes.
12. Perform general administrative tasks as needed.
13. Conduct internal audits as requested by the CEO.
14. Work with the CEO to produce organizational reports.
15. Liaise with external auditors, health and safety, and HR, providing accurate information.
16. Handle confidential and sensitive information discreetly.
17. Work across the organisation’s two sites in Pontefract and Leeds.
18. Perform any other reasonable duties as required.
Person Specification:
* Previous experience in a finance role.
* Experience with accountancy software such as Sage is desirable.
* Excellent IT skills, including Word, PowerPoint, Excel, and Outlook.
* Detail-oriented.
* Ability to manage workload and prioritize tasks.
* Strong stakeholder focus and result-oriented.
* Conscientious, hardworking, and self-disciplined.
* Ability to meet deadlines and targets.
* Calm and effective under pressure.
We are actively reviewing applications, and interviews will be held on a rolling basis. The application closing date may be earlier if a suitable candidate is found.
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