We have an opportunity for an Office Manager who is responsible for overseeing the operations and administrative activities that facilitate the smooth running of the Southampton office, organising facilities, people, information and other resources. Principal duties Facilities Management Liaise with building landlords on day-to-day matters in relation to the office and its services. Maintain the office condition and arrange necessary repairs. Assist with office upgrades or office moves. Responsible for physical security and access (with outsourcing). Key-holder and on emergency call-out list for intruder alarms. Responsible for cleanliness and fitness for use (with outsourcing). Manage internal office moves. First point of liaison for utilities forwarding approval invoices on to Finance team for settlement. Obtain quotations and engage services of trades people for essential works, refurbishments and decorations. Manage stocks of stationary, refreshments, consumable, drinking water and branded merchandise. Manage relationships with suppliers for the facilitation of inter office travel including taxis, hotels and conferencing facilities. Act as lead Fire Marshal and ensure adequate supporting fire marshals are in place. Manage floorplan and ensure desks are allocated to permanent teams and visitors. Risk Management Responsible for Health & Safety, including evacuation plan, first aid and fire marshals. Responsible for the Business Continuity Plan. Complete periodic, Fire and Health and Safety Risk Assessments and complete standard reports. Undertake periodic Clear Desk checks and report on findings. Information Technology Liaise with the IT team on installation of hardware equipment. Responsible for Display Screen Assessment and ergonomics equipment. New Joiners Support HR to update and maintain office policies as necessary. Issuing access FOBs to new joiners. Assigning parking spaces to new joiners. Conducting facilities tours of the office for new joiners. Assisting with leaver process in collecting FOB, disabling building access, etc. Other Duties Respond to internal requests for information or admin assistance from other departments and offices as and when reasonable. Ad hoc activities as and when required. Provide general support to visitors. Manage office attendance tracker. Assist as required with project support and project minute taking. Project manage ad-hoc small projects and initiatives. Conduct first line DSE and ergonomics assessments and refer to 3rd parties if escalation required. Experience A minimum of 3 years' previous experience in a similar office management role is required. Strong organizational, analytical and IT skills The ability to work with minimal supervision to tight deadlines and be committed to providing a high level of client service Excellent oral and written communication skills Leadership, supervising people and processes, working well in a matrix structure, working under pressure, diligent, taking initiative, ability to organise and manage workloads and anticipate problems and next steps – all required at a “Professional / Managerial” level. Please click on "Apply for this job" to submit a CV for this vacancy.