Doncaster & Bassetlaw Teaching Hospitals NHS FT
The Division of Surgery and Cancer Services would like to invite applications for a Band 3 Medical Secretary within Ophthalmology.
The post will be based at Doncaster Hospital; however, there may be a requirement to work on other sites including Bassetlaw and Mexborough on occasion.
This is a permanent, part-time position supporting the Ophthalmology teams to ensure the smooth running of the offices.
The post holder will work as a Medical Secretary team to provide effective and efficient support to clinical teams, maintaining robust systems in place for administrative management of patient pathways.
Main duties of the job
The post holder will be responsible for checking, monitoring, and progressing all aspects of the patient pathway in line with clinical instruction and in accordance with national and local waiting times, liaising directly with the consultant and delegated members of the consultant team, using information reports to assist.
They will have expert knowledge of the various patient pathways which include the 18 weeks Referral to Treatment (RTT) rules and ensure application of this knowledge, promoting best practice amongst peers and offering guidance for clinical teams. They will work closely with other members of the clinical admin teams, Team Leaders, and the Data Quality Team to ensure consistent approaches are applied to RTT validation.
They will have skills in all areas of administrative functions to enable them to support the patient pathway, using Standard Operating Procedures (SOPs) to ensure that functions of the role are carried out correctly and consistently within given timescales.
About us
DBTH is one of Yorkshire's Leading acute trusts, serving a population of more than 440,000. Our services are based over three main hospital sites and several additional services employing over 7,000 colleagues.
It is our goal to give those who join Team DBTH the tools and opportunities to grow their career; it's our pledge to help you Develop, Belong, and Thrive, Here .
As an organisation that supports flexible working, we want to be sure that you can work in a way that is best for us, our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
As an equal opportunities employer, we encourage applicants from all sectors of the community, particularly from under-represented groups including those with disabilities, members of our ethnic minorities, and LGBTQ+ communities.
We offer a range of benefits to support our people including:
* Extensive range of learning opportunities
* NHS Pension Scheme
* Generous holiday entitlement in line with Terms & Conditions
* Comprehensive health and wellbeing support
* NHS Car Lease schemes and a range of salary sacrifice schemes
* Discounts on restaurants, getaways, shopping, and finance through external providers
Job responsibilities
Please see attached to the advert a job description and person specification for further details. Please ensure you read both documents carefully. Please note, if your application is successful you will be required to present original certificates of qualifications that are listed in the person specification under essential.
Person Specification
Qualifications
* Minimum of 3 GCSE's including English and Maths at Grade C or equivalent qualification or experience
* RSA III or NVQ III or suitable equivalent level administration qualification or equivalent qualification or experience
* ECDL or equivalent qualification or experience
* Business Administration Level II Apprenticeship
Personal Attributes & Skills
* Ability to assimilate new practices and knowledge
* Ability to deal calmly and diplomatically with a range of personalities and situations
* Proactive, self-motivated and with a positive approach to work
* Flexible and adaptable
* Team Player with a professional approach to work and colleagues; able to develop good working relationships
* A methodical and organised approach to work
* Excellent verbal and written communication skills
* Accurate data entry, typing, and checking skills
* Ability to work under pressure to meet tight deadlines in a busy environment
* Ability to prioritise and manage own workload for best effect, work without direct supervision, and delegate to others
* Awareness of Trust policies and protocols
Knowledge/Experience
* Previous experience working in a clerical/administrative role
* Knowledge of medical terminology
* Experience of working within a busy/demanding environment, e.g. multi-disciplinary team
* Demonstrable working knowledge of Microsoft packages including Word
* Knowledge of Referral to Treatment Patient Access Policies and Procedures
* Understanding of patient priorities and targets in relation to appointments and waiting times
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer name
Doncaster & Bassetlaw Teaching Hospitals NHS FT
£24,071 to £25,674 a year Pro Rata Per Annum
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