The Ely Diocesan Board of Finance (EDBF) is seeking an individual to act as Operations Support Team Administrator – Vocations, Discernment, Selection and IME2 (Mission and Ministry) to provide administrative support to the Ordained Ministry Pathway Team.
The role – General tasks
1. Specifically providing administrative support to the Ordained Ministry Pathway Team, under the line management of the Deputy Director of Mission and Ministry.
2. Working with candidates exploring their vocation, you will process their paperwork and arrange meetings in a timely manner. Working within an established and documented procedure, you will ensure efficient running of the discernment process.
3. Ensuring a smooth transition for candidates between different parts of the process.
4. Arranging and attending meetings; taking minutes as required.
5. Providing administrative support to ensure the smooth and efficient running of the team.
6. Dealing with incoming and outgoing correspondence.
7. To provide administrative support for yearly ordinations, including the Ordination service and the pre-ordination retreat.
8. To perform any other duties appropriate to the role as reasonably required
Specific tasks
9. To manage the diary of the Diocesan Director of Ordinands (DDO) and Curate Training Officer.
10. Collate and submit papers for all candidates as required.
11. Ensuring the DDO and Bishop’s office have all required information for meetings with vocations candidates in a timely manner, as documented in the procedure. Liaising with candidates and the team of Assistant DDOs as required.
12. To support the organisation of the Ordination service including ticketing, photographer, car parking, disabled access. Liaising with the ordination candidates, the Diocesan Registrar, Bishop’s Office and Cathedral.
13. Support the organisation of the pre-ordination retreat, liaising with the retreat centre and retreat leader.
14. Organise meetings, preparing and circulating agendas and attendant papers and producing minutes.
15. Booking and organising external events as required.
16. To liaise with the Finance Department to ensure the efficient administration of Diocesan grants for ordinands.
Your experience and skills
17. Excellent secretarial skills and a high standard of competence in Microsoft Office suite of programs
18. Friendly, approachable and professional demeanour
19. Previous experience at a similar level
20. Exceptional attention to detail and accuracy with written material, e.g. spelling, punctuation, grammar and arithmetic
21. Strong time management skills
22. Good communication skills
23. Event management experience is desirable
24. A proactive approach to problem solving
25. A high level of confidentiality
26. The ability to prioritise workload
Terms and Conditions
27. Salary: £24,000-£27,000 (dependant on experience)
28. Working hours: full-time (35 hours per week), within a standard 9am-5pm, Monday-Friday. There may be some evening and weekend work as necessary with time off offered in-lieu.
29. Location: Flexible, with time in the Diocesan Offices (Ely) to be agreed
30. Contract: Full time (subject to the successful completion of a 3-month probation period)
31. Employer: Ely Diocesan Board of Finance
32. Pension: Membership of The Church Workers Pension Fund (non-contributory)