Who We Are: IMG is a global leader in sports, fashion, events and media. The company manages some of the world’s greatest athletes and fashion icons; owns and operates hundreds of live events annually; and is a leading independent producer and distributor of sports and entertainment media. IMG also specializes in licensing, sports training and league development. IMG is a subsidiary of Endeavor, a global sports and entertainment company. Endeavor (NYSE: EDR) is a global sports and entertainment company, home to many of the world’s most dynamic and engaging storytellers, brands, live events, and experiences. Endeavor specializes in talent representation through entertainment agency WME; full-service marketing through global cultural marketing agency 160over90; and sports data and technology through OpenBet. Endeavor is also the majority owner of TKO Group Holdings (NYSE: TKO), a premium sports and entertainment company comprising UFC, WWE, IMG, On Location, and PBR. Operations Coordinator To assist with the operational management and administration of A & E Events at IMG UK Limited Key Responsibilities and Accountabilities Responsible for the creation, distribution and management of the event exhibitor / trader manual Responsible for the negotiation, appointment, contracting and onsite management of ancillary contractors for events. Appointment of the Exhibitor / Trader Management Team together with the ongoing management to ensure all H&S including food hygiene and compulsory documentation has been submitted and reviewed in advance of the event. Forecasting and managing feature budgets under the guidance of the Operations Team. This includes ensuring the budget is updated regularly and accurate. Working with the event management team to deliver the event features. To support on the furniture and set dressing, technical requirements and signage. Ensuring IMG financial processes and protocols are adhered to at all times when processing invoices, setting up and appointing vendors. Negotiating and producing thorough legal agreements. Liaising with the Health & Safety Advisor to ensure all contractor paperwork is submitted and reviewed. Assisting the Operations Team in producing and updating the event / attractions / features Build Schedule, Risk Assessments and Event Safety Management Plans Onsite management of features / attractions ensuring the build schedule is adhered to and within budget. Management of an IMG / Event Policies/ contractual agreements to ensure premises licence and or venue agreements are adhered to. Supporting the Operations Manager with the development and updating of power, security and stewarding schedules and other staffing schedules. Supporting the Operations Manager and Event Team to deliver on the overall Look and Feel of the event to include signage, dressing and feature design. Administrative support to the operations and event management team including negotiating and booking accommodation, travel and catering Responsible for managing the Organiser / Production Office in support of the site team Collaborating with the Operations Manager to update the CAD plan for the event Provide administrative support by taking minutes for key safety meetings and debriefs Assisting, supporting and implementing sustainable policies and practices where possible Unusual Challenges or Circumstances e.g. shift(s)/ unsocial hours/ travel etc Regular evening and weekend work, especially over the event period Travel for meetings Event hours are long and hard work but rewarding and done as part of the team Key Results Areas Ensuring suppliers are appointed and managed effectively and that all costs are kept within budget. Ensuring invoices are signed off in good time and the budget is updated accurately. Ensuring contractor and exhibitor/trader paperwork is collated and reviewed in good time for the event. Ensuring all exhibitor/trader queries are responded to within 48 hours by the Exhibitor/Trader Manager Team. Ensuring all event paperwork is updated and submitted to relevant authorities in good time in conjunction with the Operations Manager. Finding ways to improve pre-existing operational systems or improving the existing festival offering PERSON SPECIFICATION Knowledge and Experience Mandatory Experience of working in a customer focussed environment Experience of working with brands, traders and contractors Administrative experience and skills Desirable Experience of budget management and commercial awareness Experience of working with food brands, food experiences and/ or food events Experience of managing contractors Experience of working in events and festivals Understanding of event operational delivery Skills & Abilities (Personal and Professional) Mandatory IT Skills (Microsoft Packages) Excel, Word and Power Point Excellent time management and organisational skills Meticulous attention to detail Solutions focused Flexible and adaptable team player Remains calm under pressure Motivated and outgoing hands-on approach Confident and can communicate effectively on all levels Confident public speaker Desirable Confident negotiator Creative and resourceful Qualifications and Training Desirable IOSH Managing Safety or equivalent AUTOCAD Food Hygiene Qualifications First Aid Cert Endeavor unites and brings people together in our love of sport, culture, and entertainment. We understand this can only be accomplished when we lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we strive to reflect the world’s diverse voices. Endeavor is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.