The firm Birketts is a full service, UK Top 50 law firm. With a heritage spanning 160 years, we have more than 700 lawyers and legal professionals based in Cambridge, Chelmsford, Ipswich, London, Norwich and Sevenoaks. We advise businesses, government and public sector organisations and individuals in the UK and internationally across four principal practice groups: property, corporate services, litigation and private client advisory. We are defined by our Next Level Law proposition. We work with our clients as a proactive partner, horizon scanning and thinking ahead to the changes, challenges or opportunities that they may face. Next Level Law is also applied to our people. Our collegiate culture means everyone is encouraged to achieve their next level in everything they do. RollOnFriday recently ranked us as the 5th best law firm to work at in 2024. With our ambition to succeed, comes a strong desire to make a positive contribution to the communities we serve, and we are committed to delivering the objectives set out in our ESG strategy. Diversity plays an integral part in all that we do, with female partners comprising 40% of our partnership. The department The Residential Property Team comprises 60 members operating out of each office but working together as one team. Within the team, enfranchisement is a specialist and growing sector with three full time fee earners, a paralegal and Team Leader. Purpose of job At Birketts, our passion is to provide and deliver high quality legal advice but we also deliver a great experience when it comes to your career too Through growth, Birketts is now currently recruiting for a Conveyancing Assistant to come and join our friendly and proactive team on a permanent basis to work full time (35 hours) in our Chelmsford office. The Conveyancing Assistant is an exciting role where you will work as part of a very busy and rapidly growing Residential Property team to provide professional and dedicated support to a team leader. Accountabilities The successful Conveyancing Assistant will work as part of a team, assisting in providing an efficient and accurate administrative service. You will be: Able to update clients and agents regularly and provide email and phone cover when team leader is not available Drafting contract packs and ad hoc letters Preparing files for completion and attending to post-completion matters through to file closure Able to show initiative when responding to queries and actively try to seek solutions to problems Supporting and building working relationships with the team leader and wider team members Effectively liaising with staff from other departments and external contacts as required Accurately maintaining and updating client and other relevant contact details on the firm’s database Processing all forms including client questionnaires, money laundering form Assisting in maintaining compliant and accurate file management and office systems Proof reading all work, checking for spelling and grammar Preparing report bundles both electronically and manually Preparing completion statements and accounts forms Scheduling and managing deeds to ensure records are kept up to date Immediately clarifying instructions from fee earners should they be unclear or if deadlines are not made explicit The candidate Joining Birketts as a Conveyancing Assistant, you will have a passion for all things 'property' related, you will understand the confidential element of the role and have the ability to work at a fast pace but still have the high level of attention to detail and accuracy. You will play a key role in the provision of a high quality and responsive admin service, continuously applying improvements to increase client satisfaction, you will work collaboratively to maintain a consistency approach across the team. Skills Positive and professional approach Able to communicate with a wide variety of different people from first time buyers to multi-million pound investor clients, buying and selling agents and mortgage brokers Attention to detail Strong organisational skills Work efficiently and effectively under pressure and to deadlines Self-motivated and reliable with an ability to use own initiative Positive and professional approach Equal opportunities We are committed to recruiting individuals on merits of suitability for each role, on the basis of qualifications and experience. All applications are treated fairly and equally regardless of sexual orientation, race, disability, religious beliefs and any other protected characteristic, ensuring that there are equal opportunities at all stages of the recruitment process. Benefits One of the best things about joining Birketts is our rewards package. At Birketts we are appreciative of the people who work for us and our rewards package is reviewed regularly to reflect that. A competitive salary and benefits package is given but you can also expect a great team and supportive colleagues, a strong focus on diversity, inclusion and equal opportunities, a programme of wellbeing and mental health support and structured career development and study support. https://www.birketts.co.uk/recognition-reward-benefits/ 25 days holiday (FTE) plus Bank Holidays rising with service. (SA 30 days) Long Service holiday award – 1 extra week every 10 years continuous service Private Healthcare - BUPA (offered after probation is passed) Scottish Widows Pension Scheme (5% employer / 5% Employee) Staff Profit Share / Salary sacrifice (Pensions, Staff Profit Share) Life Assurance - 4 x salary / Permanent Health Insurance Paid ESG (Environmental, Social and Governance) day Enhanced Maternity/Paternity Leave Season Ticket Loan Gym Flex membership Electric car scheme Dress for your Day Policy Agile Working Policy 35 hour working week