Job summary Previous applicants need not apply Admin Support (Team Secretary) 27 hours per week We have a great opportunity for a highly motivated Support Secretary to work in the Pharmacy Directorate at the University Hospital of North Midlands Trust. Based in the Pharmacy Department at the Royal Stoke University Hospital of North Midlands, this post will support the Pharmacy Senior Management Team in ensuring all of the deadlines and turnaround times are met. The post holder will offer support in times of absence in order to ensure service delivery suffers no disruption. This is an ideal post for someone with secretarial experience looking to work in a small, busy, friendly team. Main duties of the job Key tasks include The post holder is required to provide administrative and secretarial to the Senior Management Team and to the Pharmacy Directorate as a whole. The post holder will specifically support work for the education and training of staff and supporting workforce initiatives as directed by the Clinical Director of Pharmacy. The post holder will proactively support the Pharmacy Administration and Clerical Team in ensuring that an efficient and effective service is provided in the day to day operation of the following: General Administration, Finance, Human Resources and Health & Safety. The applicant must be extremely flexible both in their approach to work and be able to work as part of a team working towards ensuring all targets and deadlines are achieved within the department. About us University Hospitals of North Midlands NHS Trust is one of the largest and most modern in the country. Based across two sites, Royal Stoke in Stoke-on-Trent and County Hospital in Stafford, we are proud to serve around three million people and we're highly regarded for our facilities, teaching and research. We are the specialist centre for major trauma for the North Midlands and North Wales. All of our employees make a valuable contribution regardless of role here at UHNM and we are proud of our wide range of development packages aimed at ensuring that everyone has the opportunity to fulfil their true potential. UHNM create and encourage a culture of inclusion, providing equal opportunities for career development that are fair and transparent. We are committed to being a diverse and inclusive employer and foster a culture in which all staff feel valued and respected. In return we ask all of our employees to make a commitment to the values, co-created by or staff, patients and carers, and that unite us as a Trust. At University Hospitals of North Midlands NHS Trust we know that investing in, supporting and developing our staff has a direct impact on the quality of care that we deliver. Our employees are as important as our patients and the population that we serve. Date posted 24 October 2024 Pay scheme Agenda for change Band Band 3 Salary £24,071 to £25,674 a year pro rata per annum Contract Permanent Working pattern Part-time, Flexible working Reference number 205-6626788-A Job locations UHNM Newcastle Road Stoke on Trent ST4 6QG Job description Job responsibilities For further information on this vacancy, please see the attached Job Description and Person Specification or contact the Tracey as detailed below Job description Job responsibilities For further information on this vacancy, please see the attached Job Description and Person Specification or contact the Tracey as detailed below Person Specification Essential Qualifications Essential 4 GCSE (C and above including Maths and English) or equivalent Desirable RSA Stage III (or equivalent) in word processing/ typing DSE Assessor Knowledge, Skills, Training and Experience Essential Development and maintenance of robust systems to ensure effective administration and organisation. Demonstratble experience of working in an office environment Demonstrable confidence/experience in Business Admin Taking minutes Evidence of using audio transcription to type minutes / documentation Diary Management Ability to work as an effective team member. Good communicator - written and oral Knowledge of Health and Safety in the Workplace Competent in the use of Microsoft Word, Excel, Outlook, Intranet and Internet and other relevant computer applications Ability to deal confidently and directly with all members of healthcare teams and members of the public. Desirable Ability to work unsupervised and within departmental guidelines/SOPs Pride in establishing and maintaining high standards of work and attention to detail Demonstratable experience of working in an office environment within a healthcare setting Knowledge of NHS policies. Knowledge and experience of the hospital e-mail system. Experience of preparing and managing rotas. Person Specification Essential Qualifications Essential 4 GCSE (C and above including Maths and English) or equivalent Desirable RSA Stage III (or equivalent) in word processing/ typing DSE Assessor Knowledge, Skills, Training and Experience Essential Development and maintenance of robust systems to ensure effective administration and organisation. Demonstratble experience of working in an office environment Demonstrable confidence/experience in Business Admin Taking minutes Evidence of using audio transcription to type minutes / documentation Diary Management Ability to work as an effective team member. Good communicator - written and oral Knowledge of Health and Safety in the Workplace Competent in the use of Microsoft Word, Excel, Outlook, Intranet and Internet and other relevant computer applications Ability to deal confidently and directly with all members of healthcare teams and members of the public. Desirable Ability to work unsupervised and within departmental guidelines/SOPs Pride in establishing and maintaining high standards of work and attention to detail Demonstratable experience of working in an office environment within a healthcare setting Knowledge of NHS policies. Knowledge and experience of the hospital e-mail system. Experience of preparing and managing rotas. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name University Hospital of North Midlands NHS Trust Address UHNM Newcastle Road Stoke on Trent ST4 6QG Employer's website https://www.uhnm.nhs.uk (Opens in a new tab)