Summary
We are currently seeking a Business Administration apprentice who is responsible, positive, and able to multitask effectively.
Wage
£13,544.70 a year
Automatic pay increase after one year on programme for 19+ year olds
Training course
Business administrator (level 3)
Hours
Monday - Friday, 8.25am - 3.55pm with a 30-minute lunch break.
34 hours 30 minutes a week
Start date
Monday 28 April 2025
Duration
1 year 4 months
Positions available
1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you’ll do at work
* The role will involve supporting the Student Support reception, supporting students with first aid requirements and medical issues and ensuring links to home as necessary
* Maintaining student registration marks if students need to leave during the school day
* Receive and respond to telephone calls, ensuring contact is made with, or messages are forwarded to the appropriate person in a timely manner
* Management of visitors signing in system and issuing of badges to ensure all visitors to the school are recorded
* Assist with First Aid/ Welfare duties and looking after unwell students
* Cover main reception areas within school ensuring they are tidy and welcoming at all times
Student support:
* Supervision of the medical room
* Attend any specialised first aid training as necessary. (Epilepsy etc)
* Maintaining the lost property and pre-loved school uniform
* Maintaining register for free school meals, informing relevant staff as necessary
Administration:
* Provide general clerical/admin support e.g. Photocopying, filing, faxing complete standard forms, respond to routine correspondence
* Maintain manual and computerised records/management information systems
* Undertake typing and word processing and other IT based tasks
* Sort and distribute mail
* Maintain and collate student records (as directed)
* Develop and in-depth knowledge of the school systems and processes
Specific vacancy requirements:
* ICT skills ideally Microsoft Office Systems
Desired skills, qualities and qualifications:
* Be enthusiastic and committed to the school
* Ability to adapt to change
* Ability to work closely with a range of professionals
* Be able to demonstrate time management
* Ability to direct others
* Work calmly and effectively in a busy environment
* Operate in a professional manner
* Understanding of Data Protection
* Ability to work independently
* Ability to work as part of a team
* Show initiative and be motivated to complete tasks
* Take accountability in your opportunities to learn
* Be aware of Health and safety at all times
Personal Qualities:
* Good communication written and verbal
* Good interpersonal skills and ability to build relationships with students, teachers and other adults
* Good organisational skills
* Ability to manage own workload and work to deadlines
* Commitment to equal opportunities
Where you’ll work
Dyche Lane
Sheffield
S8 8BR
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
College or training organisation
LET ME PLAY LIMITED
Your training course
Business administrator (level 3)
Equal to A level
Course contents
* Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
* Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
* Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
* Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
* Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
* Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
* Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
* Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Your training plan
* The successful candidate will obtain a Level 3 Business Administrator Apprenticeship standard qualification, including any required Functional Skills
* Each apprentice will have a dedicated tutor who will conduct monthly remote tutorials and reviews, providing continuous support throughout the apprenticeship program
* Depending on the apprentice’s needs, the frequency of these sessions may vary
Requirements
Essential qualifications
GCSE in:
* English (grade Grade 4)
Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.
Skills
* Communication skills
* IT skills
* Attention to detail
* Organisation skills
* Customer care skills
* Problem solving skills
* Presentation skills
* Administrative skills
* Team working
* Initiative
* Confident
* Mature
* Positive
* Helpful
* Reliable
Other requirements
Pre-employment checks. Please be aware that upon a successful offer of employment, the company completes digitalised right-to-work checks and DBS applications via an external provider - 'Matrix Screening'. The company also completes an internal online social media search, in line with Keeping Children Safe in Education guidance.