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Postgraduate Medical Education Administrator - General Practice
Band 3
Main area: Postgraduate Medical Education
Grade: Band 3
Contract: Permanent
Hours: 23 hours per week (Part Time)
Job ref: 156-6929070
Site: Cornwall Postgraduate Education Centre, Royal Cornwall Hospital
Town: Truro
Salary: £24,071 - £25,674 per annum pro rata
Salary period: Yearly
Closing: 03/02/2025 23:59
Interview date: 27/02/2025
Job overview
The Postgraduate Education team is currently seeking a self-motivated, dynamic administrator to join our busy department. The Postgraduate Medical Education Team supports all resident doctors in training employed by the Royal Cornwall Hospitals Trust. We seek to provide high quality education and training across all specialities and also deliver simulation and resuscitation training.
The administration team of our department supports the Senior Team by undertaking administrative and support services to enable the service to excel and meet the needs of our users.
The post holder will be a key member of the Postgraduate Medical Education Team. You will be providing a high-quality administration service to the Senior Team and wider PGME staff. You will have principal responsibility for the administration of education relating to resident doctors in general practice training. The content of the post will be subject to continuing review in discussion between the post holder and manager.
Main duties of the job
1. Assist the Associate Dean with GP Trainer approval process and their Annual Peer Reviews.
2. Administer the GP Resident Doctor study leave applications and expenses.
3. Assist the GP Education Team with the Annual Review of Competency and Progression process for all GP Resident Doctors.
4. Assist the Training Programme Directors with the weekly teaching programme.
5. Administer the process for payments of speakers at GP teaching.
6. Assist the Associate Dean & Support Manager with the Less than Full Time applications.
7. Assist the Associate Dean & Support Manager with Supervisor Allocations.
8. Assist the GP Education Team with the Quality Process for GP training posts.
9. Arrange the weekly Education Team meeting and the quarterly GP resident doctors representative meeting.
10. Attend the quarterly virtual Deanery GP Administrators meetings.
11. Create and establish relationships with the GP Surgeries within the GP training scheme in Cornwall.
Working for our organisation
The Royal Cornwall Hospitals NHS Trust (RCHT) is the main provider of acute and specialist care services in Cornwall and the Isles of Scilly. We serve a population of around 500,000 people - a figure that can increase significantly with visitors during the busiest times of the year. We employ approximately 6,700 staff and have a budget of approximately £580 million.
We are a teaching hospital in partnership with the University of Exeter Medical School, University of Plymouth School of Nursing and Midwifery, and Peninsula Dental School.
The Knowledge Spa on the Royal Cornwall Hospital site is the base for medical and nursing education as well as ongoing education for health professions in clinical and non-clinical roles.
Keeping at the forefront of medical advances, we are continually developing our clinical services as well as our facilities and are committed to maximising the range of specialist care that can be offered locally. Allied to this is a growing reputation for research and innovation.
Detailed job description and main responsibilities
PLEASE NOTE: To view the full Job Description and Person Specification, please click the supporting document on the right-hand side.
To be an employee of the NHS you need to successfully complete the following:
* Identity Checks
* Professional registration and qualification checks
* Employment history and reference checks
* Occupational Health clearance
* Satisfactory Disclosure and Barring Service check
We reserve the right to close this advert early. We may be able to offer flexible working. Please discuss at interview. We may be able to offer sponsorship but this is not guaranteed.
Person specification
Qualifications
* GCSE English & Maths at A*-C
* Extensive and demonstrable knowledge of the full range of Microsoft Administrative Suite
* NVQ 3 in Business Administration or equivalent
* Advanced MS Office Skills
Experience
* 18 Months of Office Experience
* Experience/knowledge of organising events/study days
* Minute Taking
* Experience working in the Health Community
* Experience of working in an education sector
Practical & Intellectual Skills
* Excellent interpersonal skills
* Ability to work on own initiative
* Proven organisational ability
* Ability to prioritise workload
* Able to maintain accurate and timely minutes, records and databases
Thank you for your application. If you have not received a reply within 21 days of the closing date, you have been unsuccessful on this occasion. Please be aware that your application and related documents will be retained confidentially for a period of 12 months.
It is vital that you provide full and accurate details of your current immigration status on the application form. To work in the UK, all candidates who are not UK or Republic of Ireland (RoI) nationals require a visa - we may be able to provide sponsorship, but this is not guaranteed.
Benefits include optional pension and life assurance and a dedicated Childcare Co-ordination Team.
We are committed to ensuring our staff are developed, engaged, and supported to work in different ways to support the ever-changing environment in which we operate.
The Royal Cornwall Hospitals Trust is a non-smoking organisation.
Should you require an alternative format of this application form (such as Braille, audio, or large print), please telephone 01872 255755.
In submitting an application form, you authorise Royal Cornwall Hospitals NHS Trust to confirm any previous NHS service details via the Electronic Staff Record Inter Authority.
Royal Cornwall Hospital is an Equal Opportunities employer.
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