Job Title: Transport Department Office Manager : HC619823
Location: Winchester
Pay Grade: SO1 ( GBP 35,526 : GBP 37,692 per annum)
Contract: Permanent
Hours:
Full time, 37 hours per week (The hours of work are Monday to Friday (08.00 : 16.30 Monday to Thursday and Friday 08.00 : 16.00).
Closing Date: Sunday 26th January2025 at 23:59 hours
We're looking for a driven, detail:oriented, and passionate leader to join our Transport Department
Hampshire and Isle of Wight Police Transport Department are seeking a proactive and organized Transport Department Office Manager to oversee the administrative functions and ensure the seamless running of the department. This is a fantastic opportunity to manage a dynamic team and support the operational success of our vital transport services.
About the Role
As the Office Manager, you will be responsible for leading a team, managing critical administrative systems, and ensuring the efficient operation of processes that support the transport needs of Hampshire and Isle of Wight Police. The role offers variety, challenges, and the opportunity to make a real impact on how the department operates.
What Youll Do (Overview):
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Lead, manage, and develop a team of clerical and administrative staff.
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Oversee key systems software systems such as Tranman Fleet Management and Trakka while ensuring data protection compliance.
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Manage the Car Lease/Salary Sacrifice Scheme and all associated processes.
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Produce and analyze data, including KPIs, vehicle cost reports, and defect reports.
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Support the recruitment and selection of staff and their ongoing development.
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Handle Freedom of Information requests and other administrative reporting needs.
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Act as the point of contact for the fleet information web portal and pool car booking service.
What We Offer:
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Family:Friendly Policies: Flexi:time options allow up to 13 extra leave days annually, supporting work:life balance.
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Generous Annual Leave: Starting at 24 days (rising to 30 days with service milestones) plus public holidays.
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Professional Development: Opportunities to attend courses and enhance your skills.
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Competitive Pay: With opportunities for progression through the salary range.
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Pension Scheme: Membership in the Local Government Pension Scheme.
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Exclusive Benefits: Discounts through the Hampshire Police Leisure and Sports Club and Blue Light Card.
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Wellbeing Support: Access to a 24/7 Employee Assistance Programme and wellbeing services.
About You
You'll be:
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Self:Driven and Passionate about delivering exceptional service and leading by example.
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Highly Organized and Analytical, with a keen eye for detail and problem:solving skills.
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Proactive and Efficient, ensuring processes run smoothly and effectively.
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An Effective Communicator who thrives on collaboration and motivating teams.
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Experienced in Management, with a track record of overseeing administrative processes and handling HR matters.
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Committed to Compliance, upholding data protection and regulatory standards.
Essential Skills and Experience:
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Significant experience in a busy administrative role with complex task management.
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Proven team leadership and resource allocation abilities.
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Strong statistical analysis and reporting skills.
Desirable Skills:
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Experience in fleet management or within a policing environment.
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Knowledge of SAP Crystal Reports or vehicle transport costing.
For a more detailed look at the role please click here
Candidate Guidance for Completing Application Forms
Contact details for an informal discussion
For an informal chat about the role, or for any queries, you can contact the Police Recruitment Teamwho will pu