Role Overview To provide PA / Secretarial support for highly successful Office Agency, Investment and Lease Consultancy teams within the Agency department based in our Birmingham office. Lead on correspondence with internal compliance team on behalf of fee earners • Oversee Anti Money Laundering / due diligence checks on both clients and counterparties through to completion• Collating relevant property documents including Land Registry Titles, EPC reports• Running Conflict of Interest checks• Drafting Terms of Engagement letters • Ensuring all files are compliant for auditing purposes Property Listings Management • Management of online property listings and relevant marketing material• Management of internal stock schedules and databases• Creation of in-house particulars using Canva system Enquiry Management • Enquiry management via web based system (training will be provided)• Following up market interest in a timely manner (via phone and email), tracking and advising fee earners of updates• Production of options schedules for clients when required Diaries & Meetings • Diary management for the team• Arranging internal and external meetings and booking meeting rooms• Arranging travel - flights, trains, taxis, hotels etc. (Reed & Mackay system) Billings & Expenses • Use of Microsoft Dynamics AX to register and manage client contact details, input instruction details, raise fee invoices and issue to clients and assist our accounts team with obtaining payment• Billings sheet update, maintenance, reconciliation and analysis• Team income management• Process expense claims for fee earners (Concur system)• Raising and managing PO numbers on My Purchasing for Supplier invoices• Monitor aged debt report and assist with resolution• Monitor disbursements General Administration • Printing/scanning/photocopying/binding/filing/archiving when required• Report/presentation/tenders production, formatting and proofing• Update business development materials incl. brochures, CV's, case studies, team sheets and website biographies• Internal and external event planning (and attendance where required)• Answering telephone calls, taking messages and handling any queries• Dealing with general IT issues/enquiries for the team• Liaise with other secretaries within the wider Birmingham office and Business Space division• Keep up to date with any Company changes which require communication and/or actioning• New joiner administration/induction for new starters in accordance with Induction guidelines Click here to download the full job specification. Please ensure you read this before applying. What we offer you: Career and Professional Development 25-30 Days Annual Leave, depending on grade Life Assurance Private Medical Scheme Virtual GP Global Mobility Scheme Rewards Platform Company Pension Scheme Enhanced Incremental Annual Leave Find out more about Savills offer Team Overview Savills culture is one of trust and respect, teamwork and collaboration. Our teams and our clients benefit when we work together, listening to and learning from each other. Above all, we value the motivation of our people. This is evidenced by our wellbeing offer, our capability to facilitate flexible working and our support to enjoy a healthy work life balance.The team comprises 5 Directors and 4 additional fee earners within the Agency Teams based in our Birmingham office. Due to the current general salary threshold requirement for this role Savills are unable to provide skilled worker visa, sponsorship. Immigration rules are subject to change by the Home Office and if any new regulations subsequently affect your application/offer with Savills we would need to reassess to ensure we remain compliant in line with the updated guidance as well as the mandatory requirement of valid right to work in the UK. Recruitment agencies Savills only pay agency fees where we have a signed agreement in place and that agency has been previously contacted and directed by a member of our recruitment team. We do not pay agency fees when speculative and unsolicited CVs are submitted to Savills or any of our employees other than via our careers website and through our recruitment process. If this is not adhered to, agency fees will not be paid.Submission of any unsolicited CVs or proposals to Savills will be deemed evidence of full and unlimited acceptance of this approach.