Job Description
What You'll Do -
* Responsible for company secretarial, corporate and administrative affairs relating to a portfolio of client companies
* Builds and maintains strong relationships with clients and external stakeholders
* Proactively develop and maintain strong and effective working relationships within the Company and on occasions across the Client Services teams in other jurisdictions, promoting a culture of support, collaboration and a joined-up approach to servicing clients
* Scheduling and co-ordination of Board meetings to include:
o Preparing agendas, drafting board papers and resolutions, preparing board packs, organising, attending and minuting of Board meetings for review by the Senior Asst. Company Secretary
o Maintaining and managing a schedule of agenda items and actions in respect of Board meetings and following up with responsible parties
o Preparing relevant documentation for and managing AGMs
* Ensuring the maintenance of all statutory records and company registers
* Facilitation of ad hoc tasks requested as they come across (share capital matters, dividends, written resolutions, etc.) and ensuring timely response and completion.
* Compliance with KYC and AML requirements in relation to company changes (Directors, PSCs, Shareholders)
* Providing support and assistance to the Senior Company Secretarial Assistant on day-to-day company secretarial and corporate governance matters.
* Completion of daily time sheets ensuring correct allocation and billing of time against client activities.
Qualifications
What You Bring -
* Educated to degree level and/or equivalent professional qualification e.g. ICSA or ICSA part qualified, etc.
* Experience with Diligent preferred
* Experience with Board Intelligence would be beneficial
* Demonstrable experience in a corporate services provider or in-house environment providing services to multiple clients and managing client relationships
* Excellent organisational, prioritisation and interpersonal skills
* Highly proficient in professional English communication, both verbal and written with the ability to articulate complex ideas clearly and effectively.
* Excellent working knowledge of relevant IT platforms and applications
Why Join Us?
* Hybrid flexibility - work from office 2 days a week.
* A supportive, team-driven environment with opportunities to grow.
* Benefits such as Pension scheme, life cover, income protection and many more.
If you're detailed oriented and thrive in a fast-paced setting, we'd love to hear from you!
At IQ-EQ, we thrive on expertise, collaboration, and innovation. This isn't just a job - it's an opportunity to be a part of something bigger.
Additional Information
At IQ-EQ we want you to reach your full potential. We offer an inclusive and diverse environment to support your career aspirations. With a strong emphasis on continuous learning and a holistic approach to your professional and personal development. We also offer opportunities across our service lines and our international network of offices.