Job Description
JOB PURPOSE
This position is primarily to provide purchasing and warehouse administrative support.
Qualifications
PERSONAL ATTRIBUTES/COMPETENCIES
Competency
Qualifications & Experience
* Administration in a rail or engineering environment.
* Excellent organisational skills.
* Ability to work under pressure and multi-task.
* Ability to prioritise.
* Administration experience in an MRP environment.
* Ability to read engineering drawings or any relevant technical documents.
* Good presentation, verbal and written communication skills.
* Project management experience.
* Solid skills in Microsoft Office (Outlook, Word, Excel, Powerpoint and Access).
* Excellent customer service skills.
Behaviours
* Attention to Detail
* Team Work
Additional Information
RESPONSIBILITIES & DUTIES
* Data management in the MRP system including new part set up, Bill of Material (BoM) maintenance, Distribution Planning and Stock / Non-stock booking in.
* Support the supply chain team with PPE ordering and management.
* Control of supplier compliance liaising with suppliers for periodic data reviews and maintaining due diligence, code of conduct and insurance records through developing and maintaining a database.
* Processing purchase requisitions, non-stock purchase orders and supporting material requests.
* Reviewing and resolving Invoice Queries.
* Managing the office consumables.
* Support the supply chain team with audit preparation and filing.
* Support the supply chain team with cycle counting, stock adjustment processing, and identifying, reporting and resolving system discrepancies relating to stock movements.
* Expediting critical components and overdue purchase orders, provide regular feedback on supply and stock issues to stakeholders as required.
* Be a strong team player with ability to work effectively on cross-functional project teams.
* Must be capable of handling multiple tasks at one time.
* Must be able to develop excellent working relationship with both internal and external customers as well as suppliers.
* Attending meetings as and when required.
* Any other reasonable tasks.
HEALTH, SAFETY & ENVIRONMENTAL RESPONSIBILITIES
* To take reasonable care for the health and safety of yourself and other persons who may be affected by your acts and omissions at work.
* Contribute to the delivery of company occupational health and welfare, safety and environmental improvement plans.
* Only undertake work for which you have been trained and (if required) certified competent.
* To comply with Risk Assessments, method statements and safe systems of work.
* Maintain and utilise all PPE provided by the employer.
* Co-operate with your employer on health, safety and environment.
* Make safe any unsafe conditions where practical and challenge unsafe work practices.
* Inform your line manager, supervisor or health and safety representative of any unsafe occurrences
* Report all, and assist with investigating relevant accidents, incidents and near misses
* Additional responsibilities as identified for Managers in PRO/S/G/015
DIMENSIONS
* UK
KEY WORKING RELATIONSHIPS
* Internal employees
* External customers
* Suppliers