Job summary The National Institute for Health and Care Excellence (NICE) is the independent organisation responsible for providing national guidance and advice on promoting high quality health, public health and social care. We are passionate about the work we do and proud of the impact we make. We strive for excellence and have an academic culture committed to producing high quality work, which we take collective responsibility for. We put your individual health and wellbeing at the forefront, offering you a great place to work, good benefits, and flexible arrangements, all within a supportive, friendly and inclusive environment. The PA will support the Director of Finance providing operational support and coordinating a range of activities for the Finance, Corporate and Commercial Directorate, including: Providing administrative support and diary management to the Director of Finance. Coordinating activities for Finance, Corporate and Commercial (FCC) Directorate. Developing and maintaining systems and administrative procedures to support Finance, Corporate and Commercial and wider NICE initiatives. Administratively manage project specific activity to meet the business needs of the Finance, Corporate and Commercial Directorate. Interviews for this role will be held 28th March 2025. Main duties of the job Managing the Director of Finance's diary and email including coordinating and scheduling appointments and meetings, triaging and responding to emails, event management and booking, managing travel arrangements. Coordinating and supporting in-person, virtual and hybrid meetings and other events relating to the FCC Directorate. Coordinating corporate activities such as managing corporate reporting timelines. Providing administrative support across the Directorate including arranging the FCC senior leadership meetings and Directorate all staff meetings. Working closely with EAs and PAs across the organisation to make the most of opportunities to collaborate and share knowledge and good practice. Looking proactively for opportunities to make improvements and be more efficient in own day-to-day work and the work of the Director of Finance and the senior team. Gathering and analysing data and producing reports and presentation slides. Developing and maintaining databases and other records systems. Providing advice and guidance to internal teams and external stakeholders on enquiries relating to the work of the Directorate. Managing the payment of invoices. Supporting recruitment activities in the Directorate. Contributing to the procurement, awarding and management of contracts. Supporting business continuity planning in the Directorate. About us We are passionate and proud of the work we do and the impact we make. We offer you a great place to work with good benefits, flexible working, and a supportive, friendly, and inclusive environment. Benefits: We offer a range of benefits including the NHS pension scheme and staff discounts. We provide a thorough induction programme. Personal development is supported through extensive training and development opportunities. We promote flexible working to help staff achieve a healthy work life balance. We value equality and diversity and welcome applicants from all sections of the community. We will interview all disabled applicants who meet the essential criteria in line with the NHS Guaranteed Interview Scheme. If you feel this is the type of organisation that you will enjoy working in, please feel free to contact us for more information or apply now. Date posted 05 March 2025 Pay scheme Agenda for change Band Band 5 Salary £29,970 to £36,483 a year per annum Contract Permanent Working pattern Full-time, Part-time, Flexible working, Home or remote working, Compressed hours Reference number 907-705 Job locations 3rd Floor 3 Piccadilly Place Manchester M1 3BN Job description Job responsibilities To be considered for this role, you should be able to particularly demonstrate the person specification criteria in the job advert in your application. However, applicants should be able to demonstrate all essential criteria through the entirety of the recruitment process to be considered for the job. Please see job description attached for full list of responsibilities. Job description Job responsibilities To be considered for this role, you should be able to particularly demonstrate the person specification criteria in the job advert in your application. However, applicants should be able to demonstrate all essential criteria through the entirety of the recruitment process to be considered for the job. Please see job description attached for full list of responsibilities. Person Specification Education/Qualification Essential Relevant first degree, basic professional qualification, NVQ Level 6, or equivalent qualification (e.g. non-English qualification) or equivalent level of knowledge acquired through experience and further training/development. Experience Essential Experience of providing diary and email management and administrative support to senior members of staff. Experience Essential Experience of planning and completing multiple tasks with competing deadlines. Experience Desirable Experience of monitoring budgets, processing contracts and/or supporting HR and recruitment activities. Skills/Knowledge Essential Ability to communicate confidently and deal effectively with individuals at all levels both within and outside the organisation. Skills/Knowledge Essential Ability to deliver work to a high standard within demanding deadlines. Knowledge Essential An understanding of the social, political, economic and technical context within which NICE operates. Person Specification Education/Qualification Essential Relevant first degree, basic professional qualification, NVQ Level 6, or equivalent qualification (e.g. non-English qualification) or equivalent level of knowledge acquired through experience and further training/development. Experience Essential Experience of providing diary and email management and administrative support to senior members of staff. Experience Essential Experience of planning and completing multiple tasks with competing deadlines. Experience Desirable Experience of monitoring budgets, processing contracts and/or supporting HR and recruitment activities. Skills/Knowledge Essential Ability to communicate confidently and deal effectively with individuals at all levels both within and outside the organisation. Skills/Knowledge Essential Ability to deliver work to a high standard within demanding deadlines. Knowledge Essential An understanding of the social, political, economic and technical context within which NICE operates. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name NICE – The National Institute for Health and Care Excellence Address 3rd Floor 3 Piccadilly Place Manchester M1 3BN Employer's website https://www.nice.org.uk/ (Opens in a new tab)