Job summary Closing Date: 10 February 2025 (this may change dependent on response) Shortlisting to take place after closing date: commencing 11 February 2025 Interview expected to take place in the week following shortlisting: commencing 17 February 2025 Q uality Team/Legal Administrator - Permanent An exciting opportunity has arisen for an enthusiastic individual to work collaboratively as part of the Quality Team. The Quality Team plays a key role in supporting the Trust in its ambition to be an outstanding provider of healthcare and is at the forefront of learning, assurance and improvement. The successful candidate must be self-motivated, pro-active and able to work on their own initiative. They must be able to organise their own workload, have the ability to pay attention to detail and be committed to producing high quality work at all times. They should be a good communicator at all levels and have a good working knowledge of Microsoft packages, including Word, Excel and Outlook. The post-holder will have a willingness to learn and will be adaptable to change. Main duties of the job The job holder will work as part of a team to provide an efficient and effective administrative support service to the Quality Team under the direction of the identified line manager. Responsible for the provision of a range of administrative duties related to the Trust's Integrated Reporting, Learning and Improvement System (IRIS) and the Claims & Inquests functions of the Quality Team. About us Our People Charter outlines the behaviours we can expect from one another and what you can expect from Bradford Teaching Hospitals Foundation Trust: We value people We are one team We care We're keen to meet people who share these values and are passionate about delivering the highest quality of care to our patients. Date posted 31 January 2025 Pay scheme Agenda for change Band Band 3 Salary £24,071 to £25,674 a year per annum Contract Permanent Working pattern Full-time Reference number 389-25-6957707 Job locations Bradford Royal Infirmary Duckworth Lane Bradford BD9 6RJ Job description Job responsibilities The post-holder will be expected to support the day to day management of the Integrated Reporting, Learning and Improvement System (IRIS), providing administrative and technical support to the maintenance of the system. They will also be expected to provide administrative support for the Claims and Inquests function of the Quality Team, including diary management, typing, filing, photocopying, opening and distributing mail as appropriate, facilitating weekly claims meetings and monthly claims and inquest meetings, including agenda preparation, note taking, transferring of information into IRIS. For further details please refer to the Job Description and Person Specification. Job description Job responsibilities The post-holder will be expected to support the day to day management of the Integrated Reporting, Learning and Improvement System (IRIS), providing administrative and technical support to the maintenance of the system. They will also be expected to provide administrative support for the Claims and Inquests function of the Quality Team, including diary management, typing, filing, photocopying, opening and distributing mail as appropriate, facilitating weekly claims meetings and monthly claims and inquest meetings, including agenda preparation, note taking, transferring of information into IRIS. For further details please refer to the Job Description and Person Specification. Person Specification Experience Essential Previous administrative/technical experience Experience of working in an environment with minimal supervision. Able to demonstrate a sound working knowledge of Microsoft Office packages (eg Access, Excel and Word) to produce fairly complex documents, analysis and regular reports. Experience of working with a Risk Management System or similar database system. Experience of managing diary systems via Outlook or similar system. Experience of providing full administration/facilitation of meetings, including production of an agenda, taking minutes, etc. Desirable Experience of using computer packages such as Evolve, EPR, CRIS to locate and extract information as required. Previous medical secretarial experience Experience of development and maintenance of spread sheets and data bases, web pages. Experience of working in the health sector/NHS Skills Essential Excellent verbal and written communication skills Demonstrates the ability to work under pressure Demonstrates the ability to prioritise own workload and work with minimal supervision Systematic and methodical approach to work Able to communicate concisely with a wide range of staff at all levels Excellent written and presentation skills. Accurate typing and advance document formatting skills. Ability to proof-read and pay attention to detail. Ability to keep accurate records and write concise, accurate notes and correspondence. Ability to work effectively as a member of a team or on own initiative. Ability to concentrate in a workplace where frequent interruptions may be commonplace. Ability to demonstrate effective planning, organisational and time management skills and to meet strict deadlines. Desirable Good understanding of healthcare and NHS Qualifications Essential Holds qualifications equivalent to NVQ Level 3 in Business and Administration, or is able to demonstrate administrative working experience of an equivalent level. Educated to GCSE level - Grade C minimum in English and Mathematics. RSA level 3 or equivalent in word processing, or experience using IT equipment which would equate to this level. Other Requirements Essential Ability to concentrate for long periods of time where the work pattern is repetitive. Including regular use of computer applications Demonstrates willingness to continuous development and learning Person Specification Experience Essential Previous administrative/technical experience Experience of working in an environment with minimal supervision. Able to demonstrate a sound working knowledge of Microsoft Office packages (eg Access, Excel and Word) to produce fairly complex documents, analysis and regular reports. Experience of working with a Risk Management System or similar database system. Experience of managing diary systems via Outlook or similar system. Experience of providing full administration/facilitation of meetings, including production of an agenda, taking minutes, etc. Desirable Experience of using computer packages such as Evolve, EPR, CRIS to locate and extract information as required. Previous medical secretarial experience Experience of development and maintenance of spread sheets and data bases, web pages. Experience of working in the health sector/NHS Skills Essential Excellent verbal and written communication skills Demonstrates the ability to work under pressure Demonstrates the ability to prioritise own workload and work with minimal supervision Systematic and methodical approach to work Able to communicate concisely with a wide range of staff at all levels Excellent written and presentation skills. Accurate typing and advance document formatting skills. Ability to proof-read and pay attention to detail. Ability to keep accurate records and write concise, accurate notes and correspondence. Ability to work effectively as a member of a team or on own initiative. Ability to concentrate in a workplace where frequent interruptions may be commonplace. Ability to demonstrate effective planning, organisational and time management skills and to meet strict deadlines. Desirable Good understanding of healthcare and NHS Qualifications Essential Holds qualifications equivalent to NVQ Level 3 in Business and Administration, or is able to demonstrate administrative working experience of an equivalent level. Educated to GCSE level - Grade C minimum in English and Mathematics. RSA level 3 or equivalent in word processing, or experience using IT equipment which would equate to this level. Other Requirements Essential Ability to concentrate for long periods of time where the work pattern is repetitive. Including regular use of computer applications Demonstrates willingness to continuous development and learning Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Bradford Teaching Hospitals NHS Foundation Trust Address Bradford Royal Infirmary Duckworth Lane Bradford BD9 6RJ Employer's website https://www.bradfordhospitals.nhs.uk (Opens in a new tab)