Main area: Administration
Grade: NHS AfC: Band 3
Contract: Permanent
Hours: Part time - 30 hours per week (Monday to Friday)
Job ref: 321-SW2-6612850-B3-PUB
Employer: Oxford University Hospitals NHS Foundation Trust
Employer type: NHS
Site: John Radcliffe Hospital
Town: Oxford
Salary: £24,071 - £25,674 Per annum pro rata
Salary period: Yearly
Closing: 02/12/2024 23:59
Interview date: 09/12/2024
Job overview
We are seeking an organised, self-motivated and approachable individual, who enjoys working in a challenging and busy environment, to join our friendly team in the Endoscopy as admin and clerical staff.
The successful candidate will play a vital role in supporting the administration function of the service, supporting clinicians to deliver high quality patient care.
We are looking for somebody with good interpersonal skills in oral and written communication, who is able to communicate in a professional manner across a range of services and professionals. Applicants should have a flexible approach to work, be able to work as part of the wider administrative team. You will be required to work independently and need to use your own initiative and should be confident using a computer.
Main duties of the job
1. Liaise with both the Endoscopy surveillance team and the GP surgeries to prepare patients for their Endoscopic procedures.
2. Keep an accurate record of patients TBD dates, making sure they go through to the Endoscopy Booking Team in order of clinical priority.
3. Identifying and highlighting to the Endoscopy Management Team any patients that will not be seen in a timely manner.
4. Update EPR and the Endoscopy Surveillance waiting lists for all Endoscopy Procedures.
5. Data input of accurate patient records for the local Endoscopy Surveillance spreadsheet.
6. Sending out correspondences to GP surgeries and patients updating them with the latest clinical recommendations.
7. Open the Endoscopy post, record all paperwork and distribute accordingly.
8. Photocopy as required including liaising with all staff.
9. File paperwork as required, including filing in notes stored in main medical records.
10. Assist the USC in an administrative capacity.
11. Adding patients to the Endoscopy waiting list.
12. Liaising with clinicals for on the day queries.
Person specification
Education
* GCSE's AT C or Higher
* Computer Literate.
* High standard of spoken and written English
Experience
* Excellent interpersonal and communication skills
* Evidence of positive approach to working in complex environments
* Keen to further own training and development
* Ability to prioritise
* NHS experience
Work Values
* Excellent attention to detail
* Hard working with a motivated enthusiastic attitude
* Ability to work independently and within a team
COVID-19: The COVID-19 vaccination remains the best way to protect yourself, your family, your colleagues and of course our patients from the virus when working in our healthcare settings. Whilst COVID-19 vaccination is not a condition of employment, we do encourage our staff to get vaccinated.
Probation Period: This post is subject to a 6 month probationary period. If you currently hold a contract of employment with the Oxford University Hospitals, this will not apply.
Next Steps: Please make sure that you read the job description and person specification, and that your supporting statement reflects this as your application will be judged against these criteria. Candidates selected for interview will be contacted after the short-listing process, usually within 2 weeks.
No unsolicited recruitment agency telephone calls or emails.
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