Maternity Cover
Mersey Care NHS Foundation Trust is offering an exciting opportunity for a highly motivated and experienced administrator, based at Riverside Centre for Health. The role forms an integral part of the administrative & secretarial function required to support the Nutrition and Dietetics team.
The successful candidate must be proficient in using Microsoft packages, particularly Word & Excel. The post holder must have excellent communication skills both verbally and written to effectively communicate with patients, staff at all levels within the organisation, and external partners.
Full training on NHS systems will be provided.
If this role appeals to you and you feel you have the experience and skills to meet the requirements specified in the job description, we would like to hear from you.
Key Responsibilities:
1. Provide comprehensive and high-quality secretarial/administrative support service undertaking a wide range of administrative tasks.
2. Ensure the delivery of the quality strategy within the designated area, incorporating the establishment of systems and processes.
3. Organise the diaries and commitments of managers, including scheduling meetings and conferences, making catering and travel arrangements when necessary.
4. Attend weekly meetings, take notes, and prepare agendas and other papers as required.
5. Sort and prioritise mail for the team, dealing with all correspondence confidentially.
6. Respond to all telephone, e-mail, and general enquiries ensuring that appropriate messages are emailed or actions are taken.
7. Liaise with colleagues at all levels both within the team and across other agencies and organisations.
8. Ensure provision of secretarial/administrative support to the Service. Propose any necessary changes to local protocols to aid service improvement.
9. Maintain appropriate supplies for the team, being responsible for all necessary ordering of supplies/equipment.
10. Undertake delegated tasks and prepare reports including PowerPoint presentations for appropriate managers.
11. Supervise others, planning their workload and addressing any issues that may arise.
12. Collate incoming invoices, keeping a record of invoices paid and processing any invoice queries that may arise.
13. Ensure timesheets are recorded appropriately, in a timely and accurate manner.
14. Provide cover for and undertake duties of absent colleagues as necessary.
15. Follow all the policies and procedures of the organisation.
Mersey Care is one of the largest trusts providing physical health and mental health services in the North West, serving more than 1.4 million people across our region and also commissioned for services that cover the North West, North Wales, and the Midlands. We offer specialist inpatient and community services that support physical and mental health and specialist inpatient mental health, learning disability, addiction, and brain injury services. Mersey Care is one of only three trusts in the UK that offer high secure mental health facilities.
At the heart of all we do is our commitment to ‘perfect care’ – care that is safe, effective, positively experienced, timely, equitable, and efficient. We support our staff to do the best job they can and work alongside service users, their families, and carers to design and develop future services together. We’re currently delivering a programme of organisational and service transformation to significantly improve the quality of the services we provide and safely reduce costs as we do so.
Flexible working requests will be considered for all roles.
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