Contents Location About the job Benefits Things you need to know Apply and further information Location Edinburgh, Glasgow About the job Job summary This is an exciting time to join COPFS as we move towards delivering a modern criminal justice system. The Data Protection Officer (DPO) will a ssist COPFS to monitor internal compliance with data protection laws, inform and advise on data protection obligations, provide advice regarding Data Protection Impact Assessments (DPIAs) and act as a contact point for data subjects and the Information Commissioner. You will play a crucial role in supporting and promoting a positive data protection culture within COPFS through educating employees on correct data use and compliance, conducting audits throughout COPFS, training peers in roles with data processing responsibilities, monitoring compliance and reporting on same to senior leaders. Whilst you will be part of our Information Governance Unit, you will require to work autonomously and independently, managing a varied workload with competing priorities. The post holder will have both Line Management and Counter-signing responsibilities. Job description General Responsibilities Advise on legal and regulatory requirements and best practice in data protection and information governance Promote a culture of data protection awareness and proper records management practices Influence the organisations response to data breaches and incidents Review and enforce records management policies and procedures Review and deliver training programs on information governance and data protection to staff Ensure rights of data subjects are upheld Continuing own professional development, self-assessing training needs to ensure understanding of the evolving landscape in data protection Role Specific Duties Inform, advise and train COPFS staff about their obligations to comply with the UK GDPR and other relevant data protection laws such as Part 3 of the Act and any other emerging parliamentary changes to laws or regulations; Support senior leaders in understanding and enforcing these obligations in their functions; Work closely with Information Services Division and Procurement to implement strong data protection practices in development of technology in-house and in external contracts; Advise on data protection impact assessments and data sharing/processing agreements; Be the first point of contact for the Information Commissioner and for individuals whose data is processed; Managing the notification of registration with the Information Commissioners Office and, where necessary, report data protection breaches within the statutory timeframe and lead on any communication with the Information Commissioners Office; Review and implementation of information governance policies, procedures and guidelines; Conduct audits and risk assessments to identify compliance gaps and recommend corrective actions; Develop and maintain privacy policies, record of processing activities and appropriate policy documents; Review retention schedules and guidelines for records storage, retrieval and disposal; Participate in working groups across COPFS requiring data protection advice on projects; Continually assess the organisations information governance and data protection measures to ensure fitness changing needs and evolving risks. Please note this is not an exhaustive list and other duties may be required as appropriate to the role Person specification This role will suit someone with strong understanding of data protection and information governance, with excellent communication skills and the ability to build relationships at all levels. You should have an ability to balance competing priorities in a demanding and ever changing environment and to assimilate and interpret complex information quickly and be able to explain this information and the legal and regulatory requirements simply and clearly to colleagues and stakeholders. You may have professional certifications in data protection or have demonstrable working experience in information governance and data privacy. Essential Criteria Experience of working in a highly professionalised environment with a clear understanding of information governance principals and records management Knowledge of data protection laws, regulations and standards e.g., GDPR and Data Protection Act 2018, and in particular in relation to data held for law enforcement processing Strong stakeholder engagement and influencing skills with an ability to build and maintain relationships at a senior level Good working knowledge of Data Protection policies, processes and practices Excellent leadership and management skills including developing self and colleagues Please note that you will be required to carry out a presentation at interview. Further detail on this will be included in your invite to interview correspondence. Benefits Alongside your salary of £57,141, Crown Office and Procurator Fiscal Service contributes £16,553 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides. We offer an excellent range of benefits which include: 25 days paid holiday 11.5 public and privilege holidays (rising to 30 days paid holiday after 4 years). Generous Civil Service Pension employer contribution, on average over 28.97% of your pay Flexible working hours and family friendly approach to work. Cycle to Work Scheme and Season Ticket Loans. Employee Wellbeing Support with Mental Health First Aiders and access to an Employee Assistance Programme. Things you need to know Selection process details Please download an application pack from our website 'Current Vacancies' page. Feedback will only be provided if you attend an interview or assessment. Security Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks. Nationality requirements This job is broadly open to the following groups: UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service Further information on nationality requirements (opens in a new window) Working for the Civil Service The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. Diversity and Inclusion The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window). Apply and further information This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative. Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records. Contact point for applicants Job contact : Name : HR Resourcing Team Email : Recruitmentcopfs.gov.uk Recruitment team Email : Recruitmentcopfs.gov.uk Further information https://www.copfs.gov.uk/about-copfs/careers/ Attachments Band F Data Protection Officer - Application Pack Opens in new window (docx, 114kB) Apply at advertiser's site Share this page Print Email Facebook Twitter LinkedIn GMail