We are seeking an organised Staff Partnership Officer with strong communication skills to empower staff at all levels. In this role, you will gather feedback on what is working well and identify areas for improvement, ensuring that all input is communicated anonymously to senior management.
This is a unique and varied position that requires excellent verbal and written communication, as well as strong organisational abilities. If you thrive in a role that bridges staff and leadership, ensuring voices are heard and improvements are made, we encourage you to apply.
The Staff Partnership Team has a key role in:
1. Fostering good internal communications with staff and managers across the Trust.
2. Developing and implementing two-way communications across the organisation.
3. Promoting a culture that encourages staff involvement in decision making, where all staff feel able to contribute and are confident that their views will be listened to and valued.
4. Encouraging open sharing of information, gaining insight from diverse perspectives, with an acceptance of mutual accountability for identifying and resolving difficulties.
The Staff Partnership Officer will support the Head of Staff Partnership in securing the delivery of the Trust’s Partnership Agreement and its key objectives, set out by the Trust Board.
The postholder will be expected to establish and maintain positive interpersonal relationships with other staff members characterised by trust, mutual respect, open and honest communication.
The Staff Partnership Officer will be a key member of the Staff Partnership Team, with responsibility to support and deputise for the Head of Staff Partnership role.
The postholder will play a supporting role in ensuring the principles and practices, detailed in the Trust’s People Strategy, Partnership Agreement and Staff Partnership plan, are incorporated into the ways of working in all parts of the organisation.
The postholder will play an active role in managing organisational change, ensuring all staff affected are empowered to contribute to the process, upholding the principles of staff engagement and partnership working.
The postholder will work closely with Senior Managers and Directors on a regular basis to remain informed about their service areas and plans that will affect their staff members.
The postholder will offer support and engage with staff on matters affecting them, such as changes to working conditions and changes to terms and conditions.
The postholder will establish credibility as an expert in engagement with staff at all levels.
The postholder will support the Head of Staff Partnership’s role as Staffside Lead for the Agenda for Change Job Evaluation process as well as being actively involved in this workstream.
The postholder is required to analyse and respond to draft consultation papers in the absence of the Head of Staff Partnership and carry out these tasks on specific consultations designated to them. This may include non-clinical risk assessments, management papers and briefings, as required.
Management responsibilities
1. Line manage the Agenda for Change Administrator ensuring supervision, PDRs and all mandatory training are up to date.
2. Participate in the recruitment process, induction, training, and mentoring of staff within and joining the Staff Partnership Team.
Project Management
1. Support the identification, planning, delivery and evaluation of Staff Partnership activity across the Trust working with appropriate Directors/Senior Managers and staff to achieve the required outcomes.
2. Attend directorate/service meetings, actively contributing the staff partnership perspective to the business agenda.
3. Contribute to the planning of the Staff Partnership Team’s activity regarding staff feedback, holding regular focus groups and sessions across all Directorates.
4. In partnership with the Head of Staff Partnership, organise, implement and evaluate these feedback sessions to share with the Executive team.
5. Contribute to the change management processes, as per Oxleas’ policy, providing Staff Partnership representation in the preparation, delivery and evaluation of consultations.
6. Work with Senior Managers/Directors towards resolving highly complex employee relations cases.
7. Contribute to the Trust’s policy review process with Head of Employee Relations & Business Partnering and lead on specific delegated policy reviews.
8. Work with Heads of HR and the People management team to collate and facilitate training programmes for managers and staff side reps.
9. Jointly develop the role of the Staff Partnership Team to provide a function fit for purpose in the ever-changing Health economy.
Leadership
The postholder will be required to assist with the training/mentoring/coaching of staff with regards to change management, staff engagement and Agenda for Change.
Research
The postholder will be expected to carry out audits and to research information for accuracy and to cascade this to management and/or staff as appropriate.
Communication
The postholder must be able to demonstrate excellent communication, presentation and engagement skills to be able to communicate with all staff constituting the Oxleas’ workforce.
Produce reports from focus groups and present to Senior Managers/Directors in a timely fashion at pre-planned monthly or bi-monthly meetings. Escalate any matters of urgency using appropriate communication.
Planning and Organisational Skills
The postholder will be expected to plan and organise staff engagement activities across the Trust, making adjustments to suit staff working in a variety of locations and in a variety of rotas across South East London, Kent and the South West.
Prioritise workload while dealing with constant interruptions from both internal and external sources. Demonstrate project management (planning and delivery) skills and competencies.
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