Duties:
* Update tracker from company database and populate fields (e.g. cost, Batch codes).
Starting Customer complaint investigation forms and send out to relevant person.
Chase departments on open Investigations.
* Take sufficient minutes of 2 short daily H&S morning meetings. Important but fairly informal.
* Take minutes of SHEQ annual meeting.
* Employees from each department (approx. 6) - noting minutes and filing these.
Assist with audits in terms of getting documents ready.
* Carrying out the administration i.e. recording for ToolBox Talks which involves the following:
Update ToolBox Talk register.
Gather missing Toolbox Talks information from recipients.
Print and distribute where required.
Filing / checking.
Distribution of Safety Alerts (emailing and placing around site).
* Update Site Compliance Register (Monthly).
Update the question banks and upload onto system.
* Ensure Noticeboards are regularly updated across the site.
* Update TV Slides again situated across the site; this is a desktop digital activity.
* Email correspondence with Contractors.
* Administration of COSHH (Control of Substances Hazardous to Health). This information needs to be carefully filed so it can be retrieved with ease.
* Obtain safety data sheets from suppliers (can sometimes be retrieved from suppliers' websites).
Complete Assessments (after training).
Update register.
* Update SHEQ dashboard from Benchmark (every morning).
* Assessments and tracker updates.
* Training Matrix development and update / chase.
* Maintain records of Hand Arm Vibration checks and email out to relevant departments.
* General Admin Work: General email enquiries, Printing/laminating for plants e.g., notices/temporary signs etc. General Filing.
* Daily Reject cost reports.
* Record Accident and Incident follow up actions.
* And any other duties required.
Personal Profile:
* SHE experience/knowledge is required.
* SHE qualifications desirable but not essential.
* There may be a requirement to travel to another local site.
* You will need transport because there are some occasions when you need to pop to another local site to carry out some H&S administration.
* Attention to detail is absolutely key in this role.
Hours: 9am - 4pm. There is a possibility that this could go permanent but there are no guarantees.
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