Part time - 16-20 hours per week, over 3-5 days. On site.
The Accounts Assistant role will support the Broughton Finance team in ensuring that financial transactions are recorded timely and accurately, working closely with the Finance Manager and other teams in commercial, operations and business support.
Responsibilities / Objectives
* Ensure financial transactions are recorded timely and accurately
* Maintain Laboratory operations activities and records for reporting and invoicing
* Ensure trading partners records are processed and paid on time
* Assist in the month end reporting requirements
* Provide information to third parties as and when required
Key tasks
* Reconcile the credit card statements on a monthly basis.
* Complete the monthly Xero v Sales Log Reconciliation
* Match supplier invoices to approved and receipted purchase orders, using Xero, enabling payments to be made when due
* Daily sales invoice data entry for laboratory activities to the finance system and sales log
* Reconcile supplier statements, ensuring costs are accounted for and captured in the correct accounting period for reporting deadlines
* Reconcile bank statements
* Assist the Finance Manager in the preparation of financial reports and month end information.
* Assist with internal and external financial audits.
* Proactively manage potential problem debts and identify reasons for non-payment and escalate as appropriate.
* Work with the Finance Manager to monitor credit limits and take appropriate action if exceeded.
* Ensure the credit account application (CAA) process is in place for all new clients.
* Add new clients to the credit reference agency, including monitoring clients credit status, providing updates to the team as and when required.
* Perform credit control activities to ensure timely payments from clients
* Produce and send monthly account statements to clients via Xero, as well as periodic status reports as and when required.
* Perform other duties as required by the company and act always in the best interests of the company.
Office Admin
* Provide reception support including answering telephone calls, welcoming visitors, etc.
Qualifications and Education Requirements
Preferred
* Experience of working in a financial / admin role
* Knowledge of the Industry outlined above
* Good communication skills, verbal and written
* Excellent attention to detail
* Advanced knowledge of Microsoft Excel
* Good IT skills, working knowledge of Microsoft applications
* Hands-on experience of Xero accounting software
* Organised and able to prioritise work
Annual bonus: £1,200 based on company/personal performance (Pro-rata)
Health Care: Health cash plan
Long term sick insurance
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