Job Summary
We are seeking a detail-oriented and proactive Accountant/ Finance Associate to join our team. The ideal candidate will have at least 2-3 years of experience in accounts payable/receivable and reconciliations, with a strong proficiency in QuickBooks software. This role is crucial in managing the accounts payable /receivable process, chasing outstanding invoices, performing reconciliations, and handling supplier-related finance functions. A solid understanding of accounting principles, along with relevant qualifications such as AAT or part ACCA, is essential for success in this position.
Key Responsibilities
1. Supplier Invoice Management:
1. - Review, verify, and process incoming invoices promptly.
2. - Matching invoices to purchase orders within the job management software.
3. - Chase outstanding invoices and follow up with suppliers to ensure prompt payment.
4. - Maintain accurate records of all invoices and payment statuses and update relevant software.
2. Accounts Payable:
1. - Manage the accounts payable ledger, ensuring all transactions are recorded accurately.
2. - Process staff expenses and ensure timely reimbursement.
3. - Send out remittances/statements when supplier payments are made.
4. - Prepare and process payment runs, ensuring compliance with company policies and procedures.
5. - Assist in the resolution of discrepancies and disputes with suppliers.
3. Reconciliation:
1. - Perform daily/monthly reconciliations of accounts receivable and bank receipts.
2. - Perform daily/monthly reconciliations of accounts payable and supplier statements.
3. - Monthly reconciliations of other balance sheet accounts such as fixed assets, accruals, prepayments and payroll liabilities.
4. - Investigate and resolve any discrepancies identified during the reconciliation process.
5. - Prepare/update reports/general ledger on accounts payable/receivable and outstanding invoices for management review.
4. Supplier Relations:
1. - Build and maintain strong relationships with suppliers/customers to facilitate smooth transactions.
2. - Monitor relevant email accounts and manage queries with suppliers and internal job managers.
3. - Address supplier enquiries and resolve issues related to payments and invoices.
4. - Collaborate with other departments to ensure accurate and timely processing of supplier-related transactions.
5. Financial Reporting:
1. - Assist in preparing financial reports related to accounts receivable, accounts payable and supplier expenses.
2. - Monitor cash balances and produce cashflow report with support from finance team/senior accountant.
3. - Provide insights and recommendations for improving accounts payable processes and efficiency.
6. Compliance and Controls:
1. - Ensure compliance with internal controls and financial policies.
2. - Assist in audits/review related to accounts receivable, payable and supplier transactions.
Qualifications
1. - Bachelor’s degree in accounting, Finance/ AAT or part ACCA or a related field.
2. - Minimum of 2-3 years of experience in accounts payable, invoice management, and reconciliations.
3. - Strong proficiency in QuickBooks software is essential.
4. - Detailed understanding of accounting principles and practices.
5. - Excellent attention to detail and organisational skills.
6. - Strong communication and interpersonal skills.
7. - Ability to work independently and as part of a team.
Preferred Credentials
1. - Experience in a similar role within an industry or accounting firm.
2. - Knowledge of relevant regulations and compliance standards.
What We Offer
1. - Competitive salary and benefits package.
2. - Opportunities for professional development and career advancement.
3. - A collaborative and supportive work environment.
Application Process
Interested candidates are invited to submit their resumes and cover letters outlining their qualifications and experience.
We look forward to hearing from you!
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