Job overview
This is a unique opportunity to join a quality team that provides specialised support to the Haematopoietic Stem Cell Transplant and Cellular Therapy Programme at the Royal Marsden Hospital.
The post holder will have proven MS Office and IT skills to update document and quality management records, maintain departmental databases and send communications to staff within the programme. As part of the quality team, the post holder will be required to: Provide administrative support to the Quality Managers, organising meetings, minute taking, producing reports, and maintaining records within the quality management system software.
Main duties of the job
This is an administrative & quality support post involving a number of varied duties in support of the Haematopoietic Stem Cell Transplant (HSCT) Quality Team. The post holder will be required to effectively manage a number of different priorities to timescales and be proactive in their approach. The post holder will be expected to use project support skills to organise meetings, log actions, create reports, and maintain relevant databases as required.
Detailed job description and main responsibilities
1. To arrange meetings including room bookings for the HSCT Quality Management Team.
2. To assist in preparation of documents and reports for meetings, take and distribute minutes and action logs for HSCT Quality Management meetings.
3. Maintain and monitor training records for the transplant clinical teams, including competency documents and online Learning Hub training.
4. Undertake administrative duties required for the Q-Pulse quality management application.
5. Support with relevant HSCT document databases and ensure current and up to date.
6. Collection of data for the quality management system and maintenance of information held in databases.
Person specification
Education
Essential criteria
7. Good education to include A levels, including a science subject or equivalent experience.
Desirable criteria
8. Educated to degree level or equivalent qualification
Experience
Essential criteria
9. Experience working in a healthcare environment
10. Previous office administration experience
11. Experience of transcribing clinical or other complex data
12. Working knowledge of hospital information systems
13. Experience in database administration and management (e.g. Excel)
Skills
Essential criteria
14. Strong aptitude for using IT packages (especially Microsoft Office, and Digital Health Records)
15. Ability to communicate effectively with a range of health professionals
16. Good written communication skills to include the preparation of reports and meeting minutes
17. Methodical approach and ability to transcribe data accurately and with attention to detail
Other
Essential criteria
18. Ability to organise and prioritise own workload
The Royal Marsden values diversity and is committed to the recruitment and retention of underrepresented minority groups. We particularly welcome applications from Black, Asian and minority ethnic candidates, LGBTQ+ candidates and candidates with disabilities.
As a Disability Confident Employer, we are working to create a workplace that enables all staff to reach their full potential. We are committed to this because we know that greater diversity and inclusion will lead to an even greater positive impact for the people we serve.
Due to the high volumes of applications we receive, we reserve the right to close any adverts before the published closing date once we have received a sufficient number of applications. We advise you to submit your application as early as possible to prevent disappointment.
Flu Vaccination – What We Expect of our Staff
At The Royal Marsden we have an immune compromised patient population who we must protect as much as we can against the flu virus. Each year, seasonal flu affects thousands of people in the UK. Occurring mainly in winter, it is an infectious respiratory disease capable of producing symptoms ranging from those similar to a common cold, through to very severe or even fatal disease.
The wellbeing of our staff and patients is of the upmost importance to us, and it is the expectation of The Royal Marsden that all patient-facing staff have an annual flu vaccination, provided free of charge by the Trust.
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