Job Title:HR and Finance AssistantQualification: As per person specification Salary: Equivalent to band 4 Afc Reports to:Finance and Quality Lead Hours:25- 37.5 hours per week, Monday to Friday. Job Summary: To act as the HR and Finance assistant for the Practice Manager, Executive Team and Finance & Quality Manager by organising and minuting meetings, including employee relations hearings and provision of general administrative support in all HR related matters. To support the Finance & Quality Manager with day to day finance tasks, administration and data collection relating to all Finance matters. Principle Duties and Responsibilities 1.Responsible for providing confidential administrative support to the Executive Team, including the organisation of meetings/events, providing support with employee relations meetings and assisting in recruitment and all HR processes. 2.Carry out return to work interviews for staff and monitor staff sickness levels in conjunction with The Bradford Factor guidance. 3. Organise three/six month reviews and annual appraisals. 4. Carry out DBS checks for staff. 5. Ensure staff registrations are kept up to date. 6.Responsible for providing day to day finance support to the Finance & Quality Manager and executive team. Submitting FP34D claims to the PPA, petty cash and private income management, invoicing and adhoc finance support as required. 7.Submission of workforce data on the National Workforce Reporting Portal. 8. Maintain good HR & Finance records and ensure information is electronically filed and stored in line with records retention legislation. 9.Deal with the day-to-day queries and aim to resolve any problems, whilst using own initiative to ensure that urgent matters are dealt with proactively. 10. Advertising of posts on NHS jobs and other recruitment websites as required 11. Managing internal and external enquiries, sometimes difficult or sensitive, in a timely and appropriate manner. Providing and receiving complex and sensitive information, both verbal and written. 12. Organise meetings, identifying and securing suitable facilities and ensuring that the needs of the attendees are met e.g. catering arrangements; disabled facilities. 13. Act as minute secretary for meetings with responsibility for preparation and distribution of papers, taking and transcribing of comprehensive and accurate minutes and ensuring that all relevant actions arising from meetings are dealt with as appropriate. 14.Have knowledge of practice systems such as EMIS, IRIS and SBS and accurately be able to enter/extract/amend information as appropriate in order to ensure the needs of the executive team are met. 15.Provide mutual support to the team during times of workload pressure 16.Deal independently with routine yet complex matters in a professional and prompt manner. Act as the executive teams representative in verbal and written communications with others, whether internal or external to the practice, promoting a professional image 17.Responsible for managing own workload and working independently or as part of a team; prioritising and organising workload to meet the demands of the role, including typing, photocopying, scanning, organising meetings, meeting rooms and providing hospitality as required. 18. Arrange temporary administrative and clinical staff in consultation with the Practice Manager and Executive Team, keeping accurate records ensuring payment is authorised to the correct agencies. 19. Compose non-clinical routine and non-routine correspondence for the Team. 20.Work flexible hours on occasion to suit the demands of the practice. 21. To implement practice and team policies/procedures and propose changes to practices if necessary. 22. Keeping staff notice boards, website and other media up to date with information on new staff. This is not an exhaustive list of tasks.