Milton Keynes University Hospital NHS Foundation Trust
Hours: 25.5 per week, all MKUH roles will be considered for flexible working
We are looking to recruit a dynamic individual to join our Procurement team in delivering a high-quality procurement service to the Trust. The successful candidate will have experience of providing a robust buying service ideally in an NHS Trust and able to evidence experience of managing a catalogue system to support the Trust's delivery of the Carter matrix for catalogue purchases.
You will be skilled in processing requisitions to facilitate seamless receipting and invoice matching and reduce notifications within the Trust's E-Procurement system. Able to manage and influence internal customer expectations as well as maintaining good supplier relationships.
You will have excellent communication and presentation skills, be results focused with a track record of savings and benefits delivery.
Please note that we are not able to offer sponsorship for this role.
To find out more about this exciting opportunity please contact Lisa Johnston - Head of Procurement by email lisa.johnston@mkuh.nhs.uk
Interview: 27 February 2025
Main duties of the job
1. To provide a robust buying service to all areas of the Trust.
2. To ensure the Trust catalogue system for allocated areas is up to date and supports the Trust's delivery of the Carter matrix for catalogue purchases.
3. To review and ensure appropriate quality of details are contained within requisitions to facilitate seamless receipting and invoice matching and reduce notifications within the Trust's E-Procurement system.
4. To expedite purchase orders ensuring that the Trust's delivery requirements are met.
5. To support the Trust in delivering the Carter matrix for purchase orders.
6. To assist in the resolution of purchase order/delivery/invoice variances and disputes.
7. To contribute to the delivery of highly effective, compliant and customer-focused supply chain services, which meet the Trust's procurement and materials management requirements, including the Cost Improvement Plan (CIP).
About us
MKUH staff scored highest for 'I look forward to coming to work' (NHS Staff Survey 2023).
You can expect a warm welcome at Milton Keynes University Hospital, our staff are friendly and welcoming. We listen to each other and work together to embed our Trust's values and behaviours. At MKUH we appreciate our staff and reward them with an outstanding benefits package including:
* Free on-site parking
* Free refreshments
* Great flexible working opportunities
* Discounted gym membership
* Lease car scheme
* Generous annual leave and pension scheme
* Extensive staff health and well-being programme
Milton Keynes University Hospital NHS Foundation Trust, in partnership with the University of Buckingham, is a University Teaching Hospital; we conduct research and teaching on site to improve the care of our patients. The hospital is undergoing significant investment, and we are proud to be rated good by the CQC. Visit our website to catch up on our latest news.
Job responsibilities
Responsible for ensuring that electronic catalogues are updated and maintained for allocated areas of work and that the data is up to date and accurate. Identify areas of spend that can be transferred to electronic catalogues and work with the Senior Buyer to ensure that these are transferred.
Buying Responsibilities
1. Place non-stock requisitions using appropriate computer systems in a timely manner, ensuring they comply with Trust Policies/Guidelines and SFIs at all times. Ensure that all requisitions are reviewed, and accurate detail (goods/services descriptions and pricing) are included before authorisation.
2. Comply with all statutory regulations, procedures, standing orders and divisional policies generally as directed. Ensure adherence to Trust Policies/Guidelines and SFIs at all times when placing requisitions.
Staff Development
Recognise how own tasks align with the procurement plan and strategic goals. Deputise as needed for the Deputy Head of Procurement.
Please refer to Job Description for further details
We believe success lies in the diversity of our employees and are committed to promoting equality, encouraging diversity and embracing inclusion. We welcome applications from everyone interested in working for us.
MKUH is committed to equal opportunities and improving the working lives of our staff and as such we offer a range of flexible working practices.
We reserve the right to expire vacancies prior to the advertised closing date once a sufficient number of applications have been received.
MKUH uses identification scanning technology to confirm the authenticity of documents; all prospective employees of MKUH will have their original documents verified using this technology.
By applying for this role, you accept if successful, that information from your application will be transferred into the national NHS Electronic Staff Record (ESR) system. Your personal data may be transferred from the Trust to another NHS organisation where your employment transfers within the NHS. This is in accordance with the streamlining programme which aims at saving you time and improving efficiencies within the NHS when your employment transfers.
Upon commencing employment with the Trust, all employees (except Medical & Dental Staff on national terms and conditions) are subject to a probationary period lasting a period of six months with an option to extend for a further six months to a total of 12 months.
Person Specification
Qualifications and knowledge
* NVQ level 3 / CIPS Foundation level or equivalent level of knowledge and experience.
* Knowledge of Microsoft Office software packages.
Experience
* NHS Experience
* Previous experience in a buying role.
Skills
* Ability to work on own initiative and as part of a team.
* Ability to prioritise and meet required deadlines.
* Flexible and pragmatic approach to problems and working practices.
* Ability to develop strong working relationships and to motivate others.
* Ability to follow policies and procedure notes accurately.
* Ability to influence others and gain credibility in a clinical and management environment.
* Ability to deal with complaints and conflicts in a professional and constructive manner.
Personal and people development
* Evidence of continuous learning and development
* Personal credibility with the ability to quickly gain the confidence of others
* Methodical with excellent attention to detail.
Communication
* Excellent interpersonal skills and ability to influence others.
* Excellent communication skills, both written and oral.
* Ability to challenge and influence a range of internal and external stakeholders.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer name
Milton Keynes University Hospital NHS Foundation Trust
£24,071 to £25,674 a year Per annum, pro rata
#J-18808-Ljbffr