The post holder will work as part of the Group Corporate Governance Team, led by the Group Chief CorporateAffairsOfficer&Company Secretary to establish, develop and maintain arrangements and procedures for the sound corporate governance of each Trust within the Group.
This will include ensuring that meetings within the Group Governance and Assurance Framework at site level, and other significant meetings, have robust administration in place and that Trust policies and procedures are followed to ensure compliance with the respective terms of reference.
The post is based across our hospital sites, with a need to travel to all hospitals within the University Hospitals of Liverpool Group as and when required, with a degree of flexible working and the opportunity to work from home.
The post holder must be able to demonstrate a high degree of competence with regard to a wide range of secretarial and administrative duties including the use and application of informationtechnology.Itisessentialtopossessexcellentorganisational,interpersonaland communication skills, and be able to manage own workload with the minimum of supervision, and to work to tight deadlines.
The post holder willsupport the Corporate Governance Team in ensuring that meetings within the Governance and Assurance Framework properlyconstitutedwithcleartermsofreference. They will be responsible for the preparation of agendas and minutes, taking appropriate follow-up action as required for all meetings within the Governance and Assurance Framework as identified.This includes, (but is not exhaustive to) the following:
• Preparingagendas.
• Ensuringthatallpapersarecollated,qualitychecked,formattedandcirculated.
• ProductionofaChair’sBriefing.
• Takingandtranscribingofminutes.
• Compilinganassurancereportforsubmissiontotheparentgroup.
• Ensuring all actions relevant to the appropriate meetings are circulated to the associated lead(s) following the meeting and followed up for response in a timelymanner.
• Liaise and negotiate with all levels of staff across the organisation to ensure papers are received within required timeframe.
Liverpool University Hospitals NHS Foundation Trust comprises Aintree University Hospital, Broadgreen Hospital & Royal Liverpool University Hospital.
We are part of NHS University Hospitals of Liverpool Group, formed on 1 Nov 2024 from the coming together of LUHFT and Liverpool Women’s NHS Foundation Trust. The Group was born from a shared aim to improve the care we provide our patients.
UHLG is one of the largest employers in the region, with over 16,800 colleagues dedicated to caring for our communities - from birth and beyond.
For the 630,000 people across Merseyside, we are their local NHS. We provide general and emergency hospital care, alongside highly specialised regional services for more than two million people in the North West.
Aintree University Hospital is the single receiving site for adult major trauma patients in Cheshire and Merseyside and hosts a number of regional services including an award-winning stroke facility. Broadgreen Hospital is home to elective surgical, diagnostic and treatment services, together with specialist patient rehabilitation. Liverpool Women’s Hospital specialises in the health of women and babies, delivering over 7,200 babies in the UK’s largest single site maternity hospital each year. The Royal Liverpool University Hospitalis the largest hospital in the country to provide inpatients with 100% single bedrooms and focuses on complex planned care and specialist services.
• To maintain terms of reference for all hospital site-level governance meetings.
• To implement effective systems for developing and managing the forward plan and agenda for each Group .
• To coordinate the production of papers ensuring timely distribution of agendas and supporting papers for internal and external stakeholders.
• Preparation of agendas and minutes, taking appropriate follow-up action as required for all meetings within the Corporate Committee Structure as identified.
• Use various IT Microsoft packages and the Trust’s Board Portal system
• General Administration Duties.
This advert closes on Thursday 13 Mar 2025