NHS AfC:
Band 7ContractPermanent: and secondment positionsHoursFull time - 37.5 hours per week Job ref914-BSA4861 SiteBridge HouseTownNewcastle Upon TyneSalary£46,148 - £52,809 per annumSalary periodYearlyClosing24/11/2024 23:59
Job overview
To play a key role in creating real improvements in quality and productivity within our Pensions. There are a number of opportunities across NHS Pensions. The post holder will manage operational teams and successfully introduce and manage change by providing clear leadership and demonstrating flexibility and resilience.
What do we offer?
1. 27 days leave (increasing with length of service) plus 8 bank holidays
2. Flexible working (we are happy to discuss options such as compressed hours)
3. Flexi time
4. Hybrid working model (we are currently working largely remotely)
5. Career development
6. Active wellbeing and inclusion networks
7. Excellent pension
8. NHS Car lease scheme
9. Access to a wide range of benefits and high street discounts!
Main duties of the job
Working as part of a diverse team, our Service Delivery Managers will be responsible for ensuring we meet all operational and service objectives, and that they are delivered on time and within budget.
Working with colleagues at all levels across Retirement Services and wider Workforce Services to ensure that all operational and service objectives are delivered on time and meet the customers expectation. Accountable for making sure KPIs are achieved, and high-quality services delivered to customers.
Provide clear leadership to direct reports, being able to act as a change catalyst by demonstrating flexibility and agility, influencing others to think and work collaboratively, ensuring any change is introduced at pace in a positive manner, playing a key role in creating sustainable improvements in cost, performance efficiency and service delivery.
Working for our organisation
Here at the NHS Business Services Authority (NHSBSA), what we do matters.
We manage the NHS Pension scheme, process prescription payments and much more. Our services are used by NHS organisations, contractors and the public: we take pride in being part of something so meaningful, that touches millions of lives.
Just as we design our services around the needs of our customers, we place our people at the heart of our organisation. That’s why when you join us, you’ll be empowered and given the right support to help your career grow.
As one of the UK’s Best Big Companies to work for, we’re all connected to our values: Collaborative, Adventurous, Reliable and Energetic. We care about our people, our purpose, and your progress.
We strive to offer a fantastic colleague experience, where every voice is heard, and every colleague is supported and respected. Wellbeing, diversity and inclusion is at the centre of this, so when you join us, you can connect with our Lived Experience Networks who help us to bring our authentic selves to work.
We welcome applications from people of all backgrounds and circumstances. We are committed and proud to be a flexible employer and will endeavour to offer a working pattern that suits you wherever possible, whether that be hybrid working, flexible hours, job sharing and more.
Ready to join us on our journey to be a catalyst for better health? Apply today and see where the NHSBSA can take you.
Detailed job description and main responsibilities
The work of the teams is complex, sensitive and fast-paced and Service Delivery Managers will be responsible for delivering a high-profile, evolving service that continuously adapts to fit our strategic and operational goals.
In this role, you are accountable for:
1. Responsible for managing the performance of Team Managers to deliver a variety of Pensions Administration tasks and services.
2. Team Managers ORO’s, personal development and procedural training. Providing a second level of support through coaching and guidance on management issues whilst also ensuring line managers remain fully empowered in a supportive environment.
3. Create and manage the delivery of operational objectives, through ensuring effective performance management of individuals at all levels. Lead by example showing ‘good practice’ for people management utilising the available toolkit for all direct reports. Ensuring that Team Managers within the team also follow your lead and that our people are managed in line with the CARE values.
4. Create an environment where all individuals contribute to our results by seeing continuous improvement as part of their role. Seeing through ideas and ensuring that colleagues who suggest changes are given feedback on their suggestions in all circumstances.
5. Day to day responsibility for achievement of all KPIs and statutory targets on a daily/monthly basis, resolving issues to remove delays within our control.
6. Working closely with the Forecasting / Planning and MI team to ensure a good understanding of how to deliver the short and long term plans. Taking responsibility for instigating corrective action to ensure the delivery of customer experience at all times that delivers on KPI through default.
7. Ensure the teams operate fully within the NHS Pensions Quality framework. There should be a continuous cycle of improvements adopted which receives the full commitment of all colleagues.
8. As a senior manager, demonstrate and promote ‘working together’ and collaborative working. Operate successfully within a matrix management framework by ensuring all team objectives and KPIs are achieved and that accountability to deliver is felt throughout the structure of the team regardless of reporting lines
9. Work with various key stakeholders to effectively manage the expectations for delivery of any change programmes. Ensure there is a clear understanding of the impact, cost and time required to deliver individual projects.
10. Be a catalyst for change and innovation. Acting as one of the lead change agents to ensure transitional change is introduced in a positive and constructive manner. Planning and implementing a successful transition programme using all necessary resources available.
11. Where appropriate: effectively perform key roles or facilitate delegates to inform on projects for client sponsored change.
12. Take an active role in project and programme boards as required, to ensure the achievement of key change project milestones and other targets, risks are mitigated, ensuring that the operational and team perspective is represented in these boards.
13. Contribute to transformational change programmes, improving the customer experience and tax payer value.
14. Take ownership for resolving difficult and contentious issues with customers, clients and other external stakeholders.
15. Demonstrate and promote best practice in terms of public service ethical standards.
16. Support delegated budget management as required.
17. Living the values and behaviours that respect individual’s dignity. Treating everyone fairly and valuing and respecting diversity. Demonstrating that such standards are practiced in the interactions with all stakeholders.
18. Participate in wider organisation activities where own recognised strengths may be utilised, ensuring full participation if selected.
19. Be accountable for own personal development plan in order to be fully equipped to meet the current and future management and organisational needs.
20. Deputise as required in the absence of your line manager.
Person specification
Qualifications
Essential criteria
10. Supervisory or Management qualification NVQ level 4 or above, or equivalent qualification or work based experience.
11. Or Degree in relevant discipline
Desirable criteria
12. Professional or post graduate qualification in relevant field e.g. management of business
Experience
Essential criteria
13. Broad relevant management experience in a back-office environment
14. Proven results for strong performance management skills
15. Proven delivery of performance improvements or staff engagement initiatives.
16. Experience of conducting large team briefings and running management team meetings that drive change and improvements.
17. Experience of resource management, managing workflow and multiple tasks.
18. Proven track record of achieving SLAs/KPIs in a financial/service environment – driving results through others.
19. Identify training and development needs/career and talent management.
20. Experience of interviewing and recruitment.
21. Experience of change management.
22. Working in a customer service focused environment.
23. Experience of working in a wider network of peers to achieve business objectives.
Desirable criteria
24. Liaison with external organisations.
25. Knowledge of NHSBSA HR policies.
26. Experience of working with unions
Personal Qualities, Knowledge and Skills
Essential criteria
27. Computer literate, able to adapt to and analyse data from different systems.
28. Able to effectively manage teams that complete complex work tasks even if it is not your area of expertise.
29. Proven leadership and motivation skills, encourages ownership and effective working relationships.
30. Strategic thinking, wider perspective
31. Committed to continuous improvement, working in partnership with colleagues, able to develop their ideas.
32. Excellent organisational, inter-personal and communication skills.
33. Ability to handle telephone queries effectively and to deal with dissatisfied or difficult customers.
34. Flexible and adaptable.
35. Proven time and self-management skills.
Desirable criteria
36. Ability to quickly assimilate technical instructions
37. Knowledge of improvement techniques and methods
38. Knowledge of Quality Management Systems
39. Presentation skills.
40. Report Writing.
41. Able to identify implications of changes.
The NHSBSA is passionate about creating a diverse and inclusive organisation, which is a great place to work and truly reflects the diversity of our customers. We welcome applications from talented people of diverse characteristics including age, disability, gender identity and expression, race or ethnicity, religion or belief, sexual orientation, or any marginalised group. We also welcome applications from all those in the Armed Forces Community.
At the NHSBSA we pride ourselves on being a Disability Confident Leader, Stonewall Top 100 employer and we’ve recently been awarded the Employers Network for Equality and Inclusion Gold Standard benchmark.
We offer an invitation to the first stage of the selection process for people with disabilities that wish to be considered under the Disability Confident scheme, and for members of the Armed Forces Community, where all of the essential criteria in the person specification are met.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab)
A copy of our Privacy Notice is available to view at the link below:
NHSBSA Privacy Notice
Employer certification / accreditation badges