Facilities and Administration Manager (Associate Director), City
Are you a professional with extensive facilities management experience, fluency in English and good spoken French? Do you thrive in dynamic environments, managing both UK and European offices? If so, we want to hear from you!
Our client, a prestigious US-based financial consultancy, is seeking a strategic leader for their London office to oversee day-to-day facilities and administrative operations in both London and Brussels. This is a fantastic opportunity to drive operational excellence and manage key facilities functions across multiple locations.
This is a full-time, office-based role (initially 5 days per week, moving to 4 days).
Your Role:
* Developing and monitoring policies and procedures relating to office operations in the UK and Belgium
* Managing and advising on office operations including office vendors and maintenance requirements
* Liaising with US headquarters model while representing firm and office leadership locally
* Leading and managing a team of support staff in London and eventually Brussels
* Working with vendors, real estate agents, contractors to ensure successful operations
* Preparing and managing office operating budget for each location
* Partnering with the COO to lead construction projects (build-outs, renovations, remodels, relocations), sharing knowledge and guidance on regulations
* Developing and maintaining professional working relationships with building management/staff
* Cultivating relationships with local service providers and vendors
* Overseeing office appearance, working with interior designers, consultants and senior management
* Managing an emergency management, safety, and environmental programme
* Implementing space planning and making recommendations for seating
* Creating a schedule and communication plan for office events in London and Brussels
* Liaising with Facilities and Administration managers in support of firm wide projects and programmes
What We’re Looking For:
* Office operation leadership experience, directing facilities management in a professional services firm
* Experience managing start-up offices as well as well-established and growing offices across jurisdictions
* Strong understanding of facilities, including budgeting, cost allocations and project cost estimating
* Proven successful background in managing facilities and administrative teams in international contexts
* Significant experience in identifying and managing multiple vendors
* The ability to adapt and apply best practices while ensuring compliance with local laws
* Excellent written and verbal communication skills in English, proficiency in French
* Understanding of local regulations and compliance requirements in London and Brussels
* Ability to travel between London and Brussels as needed
* NEBOSH General Certificate preferred
* University degree or equivalent work experience
Seniority level
Not Applicable
Employment type
Full-time
Job function
Administrative and General Business
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